Job Description
Job Description
Classification Information
Job Title
Executive Office Manager
Contract Type
Permanent
Contract Level
Operational
Reports to
Chief Operating Officer
Salary
£25,000 - £35,000
Job Summary
As the Executive Office Manager you will be responsible for supporting the senior management team to help the organisation meet its ambitious goals.
The role is HR weighted but with the support of a HR consultancy firm.
Key Responsibilities
- Human resources responsibilities
- Preparing monthly staffing reports and starters/leavers documentation for payroll purposes ensuring accurate and timely completion of payroll
- Coordination of and attendance in Annual appraisals
- Managing the full recruitment process from JD creation through to job offers and regular contact with individuals during their notice period.
- Conducting right to work checks
- Processing DBS applications
- Managing employee inductions
- Managing employee training records
- Sourcing individual/team training
- Organising team building activities
- Managing the appraisal system
- Conducting exit interviews
- Conducting annual DSE assessments
- Managing the birthday card/ work anniversary process
- Creating staff ID/access control badges
- Manage HR processes
- Manage ad-hoc updates to the employee handbook and associated organisational policies and procedures.
- Executive support
- Monitoring office operations to ensure efficient functioning of departments
- Providing leadership in implementing organisational policies and procedures
- Take and disseminate minutes at Governing Body, Executive management, senior management, regulatory meetings, updating relevant action trackers
- Coalition and issuing of governing body papers
- Planning for external visitors’ dietary requirements
- Booking external venues/restaurants for meetings/team building activities
- Manage own and group mailboxes
- Support regulatory data submissions and compliance monitoring
- Coordination of company policies, standard operating procedures, and documents
- Problem solve any technical challenges with computer systems, email and networks
- Helping to prepare documentation, presentations, notes, and minutes
Qualifications & Experience
Desirable
Essential
Excellent communication and interpersonal skills, both oral and written, with a commitment to managing expectations
- Strong ability to prioritise in a varied work programme
- Experience of consistently completing tasks within a set timeframe
- Project management experience
- Knowledge of assessment processes and strategies
- Experience of qualification development
- Experience of maintaining and developing customer relationships
- Knowledge and experience of the further education sector
- Experience of understanding differences in opinions, anticipating potential areas of conflict and proactively managing discussions
- Experience of working in a regulated awarding body/organisation
- Experience of monitoring compliance with regulatory requirements
- An understanding of FutureQuals’ products and services
- An understanding of funding opportunities and requirements
- ICT Competency Profile
Essential
MS Office Word
MS Office Excel
PowerPoint
MS Outlook
Internet Browser
Survey Software
Online Meeting Software (e.g. zoom)
Desirable
WordPress
SharePoint
Sage
Polling Apps
Digital Forms
Mainstream Social Media Platforms
Other Information
Hours
9am to 5pm, Monday to Friday (37.5 hours contractual working week). This salary has been structured taking in to account the need to occasionally work unsociable hours, as required by FutureQuals.
Pension
Nest Government Pension Plan
Holiday
35 working days holiday per annum, pro rata, inclusive of statutory holidays.
Sickness
We offer 5 fully-paid sick days each calendar year, supported by SSP thereafter.
Bonus
We do not operate a bonus scheme as these are non-contractual, not guaranteed and can be added/removed at FutureQuals’ sole discretion.
Our Values
Visionary | Supportive | Innovative | Professional
Our Vision
We envisage a place in which every Learner achieves their full potential
Our Mission
To provide Learners, Centres and Organisations with respected, valued, inclusive and quality-assured qualifications and assessments
Job Types: Full-time, Permanent
Salary: £25,000.00-£35,000.00 per year
Benefits:
- Company pension
- Free parking
- On-site parking
- Sick pay
- Wellness programme
Schedule:
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Coalville: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Are you aware that this job is office based in Coalville, Leicestershire
Work Location: In person
Application deadline: 09/03/2023