Job Description
Are you looking for an exciting new challenge? Would you like to work in a fast paced office where no two days are the same? Do you have demonstrable experience in an Executive Assistant role, excellent organisational skills and enjoy variety in your workload?
We are looking for a highly motivated individual with considerable experience of working in a demanding and challenging environment. This role will be based at St George's Hospital in Stafford and you will be responsible for the administration duties for the Director(s) of MPFT.
If you have experience of working in a senior administrative post, strong computer skills and have a commitment to working as part of a team, then we would love to hear from you.
The post holder will directly support the Directors and manage the flow of work through the Chief Executive Office to ensure effectiveness and efficiency is met by the department at all times, which will include;
- Managing Director's phone calls and diaries/priorities
- Coordinate and monitor training for those staff within the directorate
- Provide administration support to the Directors
- Maintain filing systems
- Devise, implement and maintain electronic and paper filing systems
- Source and gather information to support Directors to prioritise their workloads effectively
More information can be found on the attached Job Description
By joining Team MPFT, you will be helping your communities and in return for this, we will support you by;
- Supporting your career development and progression
- Excellent NHS Pension scheme
- Generous maternity, paternity and adoption leave
- Options for flexible working
- Up to 27 days annual leave (increasing with service up to 33 days) and the opportunity to purchase additional leave
- Extensive Health and Wellbeing support and resources
- If you work in our community teams, we pay for your time travelling between patients
- Lease car if you complete more than 500 business miles per annum, fully insured and maintained (including tyres), mileage paid at lease car rate
- Salary sacrifice car - fully insured and maintained (including tyres), your gross pay is reduced by the cost of the vehicle before tax, NI and pension deductions are calculated, milage paid at business rate s
- Salary sacrifice bikes up to £2k
- Free car parking at all trust sites
- Free flu vaccinations every year
- Citizens Advice support linked with a Hardship Fund for one off additional support up to £250 (if the criteria is met)
And more. We are proud to be a diverse and inclusive organisation and there is a choice of staff networks that help you meet like-minded people.
1. The post holder will proactively manage the Director’s telephone calls, all correspondence and ensure due focus is maintained on the Director’s priorities. They will resolve and conclude issues on behalf of the Director using internal sources of support, and keep the Director promptly appraised of key issues and developments.
2. The post holder will work with a high level of independence including judgement resolving and responding to incoming communications, seeking advice (by exception) as and when necessary
3. When required, support colleagues in the Corporate Executive Support Team to provide business support to the Management Team to ensure effective delivery of the key objectives of the Trust Board.
4. Ensures that a confidential, efficient administration service is provided to the Directors including handling sensitive and confidential information/data.
5. Manages all aspects of diary management on behalf of the Directors.
6. Schedule and arrange meetings, involving both internal and external participants, taking formal minutes, as directed and assisting with the compilation and production of supporting documentation.
7. Handle telephone and visitor enquires from staff and external organisations, ensuring that all information is provided efficiently and courteously and in a manner that promotes the Trust’s reputation positively.
8. Undertake the progress monitoring and expediting of work delegated by the Directors.
9. Ensure that the Directors are promptly appraised of key issues and developments, liaising with key members of staff, other Directors, senior managers and stakeholders, as appropriate and are fully briefed accordingly in preparation for meetings.
10. Requires the ability and judgement to extract relevant facts from a broad mix of information in order to identify appropriate routes of action/referral.
For a full list of duties, please refer to the attached Job Description