We are looking for an Executive Assistant to join our team at Cygnet. In this role you will provide personal administrative support and assistance to the Property Director (line manager), Group Facilities Director and Property Commercial Director as specified.
This is a National role which requires regular presence on site across the portfolio and a minimum of 1 – 2 days per week at Head Office in Millbank aligned with the movements of the Director.
Duties and Responsibilities
- Design and maintain databases
- File and retrieve documents and reference materials
- Collate and manage data
- Conduct research, collect and analyse data to prepare reports and documents
- Manage and maintain executives' schedules, appointments and travel arrangements
- Arrange and co-ordinate meetings and events
- Record, transcribe and distribute minutes of meetings
- Monitor, screen, respond to and distribute incoming communications
- Answer and manage incoming calls
- Liaise with internal staff at all levels
- Interact with external contractors, supplies and third parties
- Co-ordinate project-based work
- Review operating practices and implement improvements where necessary
- supervise, coach and train lower level staff
Key Skills & Experience
- Excellent organisational and planning skills.
- Outstanding communication and interpersonal abilities.
- Good verbal and written communication skills, including report writing skills.
- Competent with Microsoft office.
- Attention to detail and accuracy
- Confidentiality and adaptability
- The candidate would ideally have 3 years experience providing support at a high level
- knowledge of standard office administrative practices and procedures
- Excellent communication skills
- Information gathering and monitoring skills
- Problem analysis and problem solving skills
- Judgment and decision-making ability
- Initiative
- Full clean driving licence required and own vehicle.
Why Cygnet? We’ll offer you…
- An opening to undertake further learning with our excellent apprenticeship scheme
- Expert supervision & support
- Employee referral scheme
- Enhanced maternity
- Free Health Cash plan
- 24 hours free GP support line
- Free life assurance cover
- Free eye tests
- Car lease discounts
- Discounted gym membership
- Free mortgage broker and Insurance cover
- Pension scheme
- Employee NHS - discount savings & “Cycle to Work” scheme
- Smart Health Toolkit- Providing you with Fitness Programmes, Nutrition consultation and Health checks
What next?
Click apply now or send your CV to [email protected]
Successful candidates will be required to undergo an enhanced DBS check.
Due to limits on sponsorship allocations, we are not currently in a position to offer sponsorship to new candidates for these roles, this remains under review.
Cygnet has been providing a national network of high-quality specialist mental health services for more than 30 years. In this role you’ll have the chance to make a real impact on patients, service users & their families. Recommended Skills Auditing Communication Consulting Governance
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.