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Administrative Assistant

Job Description

We are looking to recruit an Admin Assistant/Receptionist to work within the busy front office of this oversubscribed ‘Good’ school. As part of our business team, you will never have a boring day when you work in a school and although you can be rushed off your feet, our friendly children, parents and staff make it all worthwhile. Although it is not essential to have school office experience, we will be expecting you to know how to use, or be able to learn very quickly, IT systems (Arbor, Tucasi, MS Office) and processes that you will be responsible for on a day-to-day basis. Visits to the school are strongly encouraged.

Working hours: 8.30 am – 4 pm Monday, Wednesday and Friday and 8.30 am – 5 pm Tuesday & Thursday

Contract/Hours: Permanent, 37 hours per week, term time only (39 weeks)

Salary Details: Band 3, FTE £20,812 - £21,205, pro-rata £18,050 - £18,717

Required Start Date: ASAP

Closing Date: 9 am Monday 22ndMay 2023

Interview Date: Thursday 24thMay 2023

Essentials

· High standards of written and verbal literacy and IT competence

· Experienced in a customer-facing environment delivering excellent customer service

· Able to communicate in a warm, professional manner with children, parents and visitors

· Highly organised, approachable, friendly

· Show initiative within school guidelines

· Work under pressure at a fast pace, prioritising workload whilst remaining calm

· Multi-task and manage the demands of a very busy environment whilst maintaining accuracy and attention to detail

· Deal sensitively and confidentially with people and information

· Manage constant interruptions

· Expected to be a First Aider and administer medicines, full training will be provided

· Good sense of humour

· Grade C or above (or equivalent) in Maths and English with a good eye for detail

Desirable

· Website management experience

We can offer:

· A dedicated and motivated business team who strongly believes in team work and building positive relationships across the school

· A focus on care, guidance and support for all staff members

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. DBS disclosure at an enhanced level will be required prior to any offer of employment.

Application Procedure

Visits to the school are strongly encouraged. Please telephone the school office 023.9282.9339 to arrange a visit or email correspondence@sscps.co.uk. Please apply using the application form and submit by email, or post to School Business Manager, St Swithun’s Catholic Primary School, Taswell Road, Southsea PO5 2RG.

PCC & St Swithun’s Catholic Primary School are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment.  DBS Disclosure at Enhanced level and any other background checks, including overseas checks will be required prior to any offer of employment.

This advert is in no way exhaustive and we welcome queries about this post via email to correspondence@sscps.co.ukor via the telephone, 023.9282.9339.

General Data Protection Regulation (GDPR)

As part of any recruitment process, St Swithun’s Catholic Primary School collects and processes personal data relating to job applicants. St Swithun’s Catholic Primary School is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations under the General Data Protection Regulations (GDPR).

Completing and sending an application in for a vacancy is your consent for us to process your data for the purpose of recruitment. Your data is not used in any other way and you can withdraw your consent at any point in the recruitment process and we will destroy or delete your information. For more detailed information on what we collect, how we use, store, and delete data and your rights you can access a privacy statement on our website.

You will need to demonstrate that you have a Right to Work in the UK.  No post will be offered without it.

We would like to thank you in advance for your application; however please note we will only contact those applicants shortlisted for an interview.

Job Types: Full-time, Permanent

Salary: £18,050.00-£18,717.00 per year

Benefits:

• Company pension
• Cycle to work scheme
• Sick pay

Schedule:

• Monday to Friday

Work Location: In person

Application deadline: 22/05/2023
Reference ID: STSWAAMay23
Expected start date: 12/06/2023

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