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Executive Assistant

London

Since its foundation in 1966 Lockton has grown to become one of the world’s largest privately held independent by helping clients achieve their business objectives. Today with more than 9000 Associates in over 125 offices worldwide, Lockton’s dynamic and innovative organisation truly embraces its uncommonly independent status.

For nine consecutive years, Business Insurance magazine has recognised Lockton as a ‘Best Place to Work in Insurance’ and we now have a new opportunity for an experienced Executive Assistant to join our growing P&C Specialties division in the city.

Role’s Purpose

The purpose of this role is to provide executive and administrative support to the Head of P&C Specialties and the wider P&C Specialties Executive team. The role supports the Executive team in planning, scheduling, executing, and reporting tasks and projects to deliver business goals and priorities.

Role Responsibilities:

• Produce correspondence and documents efficiently and accurately.
• Organise and facilitate tasks to maximise senior management output.
• Take and transcribe minutes of meetings.
• Compose written correspondence in various formats including presentations, emails, and memos.
• Prepare board packs, management information reports and presentations.
• Support strategic projects.
• Facilitate internal communications and maintain marketing material.
• Co-ordinate efficient office services.
• Ensure ongoing maintenance and functioning of facilities assigned.
• Assist management with complex administrative functions.
• Complex diary management including arranging meetings, conference calls, functions, and similar events.
• Handling expenses including checking of those submitted to their manager.
• Arrange domestic and overseas travel, accommodation.
• Provision of administrative support in accordance with agreed Lockton procedures.
  

• Proactive, well-organised and dependable.
• Ability to communicate effectively and professionally both verbally and in writing with clients, insurers, and other associates.
• Ability to manage time, prioritise and ensure that deadlines are met without compromising quality.
• Discrete and astute, capable of maintaining high levels of confidentiality.
• Analytical and problem-solving skills, including research and investigation.
• Knowledge of financial reporting and management information.
• Basic project management capabilities.
• Work in support of other team colleagues.
• An understanding of and adherence to Lockton standards and procedures.
• Knowledge of Microsoft products (PowerPoint, Word, Excel, Outlook) or similar software applications.

In return Lockton remain committed to recognising and sustainably rewarding Associates empowering you to put your clients and their business first.

We attract the best professionals to come and work with us who are excited by our unique culture that values respect, ethical, moral, and caring approach, in fact our Associates are our greatest asset.