Job Title: Team Assistant
Reporting to: Head of Factual.
ABOUT MOTION
Motion Content Group funds, develops, produces, and distributes both original and third-party premium content to create value and opportunities for its partners and advertisers. Working with the world’s leading talent, producers and distributors Motion aims to support the editorial, creative and commercial requirements of over 200 networks and platforms. Headquartered in London and Los Angeles, Motion currently operates in over 30 countries worldwide and has a broad range of award-winning programming distributed globally.
Motion Content Group is part of GroupM, the world’s leading full-service media investment management operation, a WPP company.
OBJECTIVE AND SCOPE OF THE ROLE
This is a full-time position for a TA to work within the Programming team at Motion and at the heart of the dynamic, fast-paced, and senior team of a successful global business. The TA will provide support in a timely, proactive and professional manner, providing administrative assistance, including organizing daily calendars, scheduling meetings and making occasional travel arrangements.
RESPONSIBILITIES INCLUDE:
TA SUPPORT-
Providing administrative support to the Head of Factual, Head of Formats & Entertainment and Head of Creative Diversity.
- Monitoring and managing diaries, including scheduling meetings.
- Assisting in preparation for specific meetings as directed – eg. Agendas, presentations, etc.
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Attending meetings to take and circulate notes where requested.
- Managing travel arrangements, where appropriate, including flights, accommodation and the creation of related itineraries.
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Responding to and re-directing any urgent queries in their absence.
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Collation and submission of expenses.
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Managing any IT issues on behalf of the Heads.
SKILLS & REQUIREMENTS
Professional and approachable temperament with excellent interpersonal skills-
Reliable with positive, quick-thinking, pro-active and self-motivated attitude
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Excellent organisational and time management skills, with experience of working to deadlines
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Ability to prioritise workload
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Strong attention to detail
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Flexible approach – able to adapt to changing daily events and requirements
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Ability to take responsibility for, complete and report back on tasks
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Ability to maintain a high level of confidentiality
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Resilience, enthusiasm and willingness to grow with the role
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Experience of MS Office: Outlook, Word, Excel and PowerPoint