JOB PURPOSE
The role spans the breadth of CTE's activities and is a key member of the senior leadership team, supporting the Director in developing and implementing the strategic priorities for the Centre. Having lead responsibility for overseeing all operational activity (student services and experience, HR, financial, facilities, business development and continuity, marketing, teaching administration, IT, contracting) to achieve the objectives of the Centre.
DUTIES AND RESPONSIBILITIES
To lead and line-manage CTE's professional services staff to achieve excellence in teaching by implementing best practice in administration and management to deliver the Centre's academic activities, working collaboratively with all levels of academic, teaching, administrative and technical staff in the management of the full range of functions within the Centre.
To support the effective and efficient operational aspects of the PGCE and other programmes, developing and improving the Centre's systems, processes, and procedures for all aspects of its academic activities including:
- Assisting with the organisation of teaching delivery of undergraduate and postgraduate programmes to make the most effective use of staffing, budget and accommodation and timetable constraints.
- Managing and monitoring systems for compliance with the regulatory, quality and audit procedures for the Centre's undergraduate and postgraduate programmes, as required by the University and professional bodies, and ensuring that the systems for monitoring them are robust and fit for purpose. Ensure compliance is balanced with a commitment to innovation and academic enterprise.
- Supporting the Centre's Education Committee to quality assure and monitor the Centre's activities to promote closer co-ordination of the various aspects of CTE's work.
Financial Responsibilities
- To plan and manage departmental budgets to ensure effective control and adherence to financial regulations.
- To support the preparation of all financial forecasts including the Centre's five-year planning documentation.
- To monitor income from external sources (consultancy/schools) to ensure appropriate financial information and advice is provided.
- To manage administrative support for external bid applications costing and management.
- To manage financial systems and assist with the development and implementation of long-term financial strategies to meet the Centre's objectives.
To oversee, monitor and implement personnel procedures and policies for the appointment, development, and support of academic and support staff, including those employed on a part-time contract, and to assist in the development of long-term HR strategies to meet the Centre's strategic objectives.
To develop and improve the management of information and publicity for the Centre, and to lead staff in the development of databases, the quality and scope of the website, the use of email and communication systems between staff, students, and external school partners.
To ensure the Centre complies with data protection, freedom of information, confidentiality, safeguarding, compliance, and other legal and ethical responsibilities, and to oversee the management of information to this end.
To oversee and ensure the effective processes and support for new business and development opportunities, collaborations, and partnerships e.g., the design and development of new programmes, courses and modules, including collaborative provision, and partnerships working with schools, external training providers and other academic departments. Ensuring effective support for the development of new business plans, resource and funding bids, new course, and module approval processes.
To manage the organisation of the Centre's committees and ensure effective committee servicing which supports governance, strategy, and decision-making processes as well as the dissemination of information and effective internal communications.
To work in close liaison with the University's central administrative and admissions departments, where appropriate to ensure:
- delivery of effective, consistent and integrated administrative systems and services.
- regulatory and procedural compliance.
- provision of accurate, complete, and timely data and information.
- effective communications.
- serve on working groups and committees, supporting wider processes and strategic departmental reviews.
To manage the Centre's facilities, accommodation, equipment and to advise on future needs. To ensure that annual bids and reports on accommodation to relevant University bodies are prepared and to oversee minor works and liaise with Estates.
To oversee the Centre's IT functions to ensure that technology is deployed effectively in support of achieving the Centre's strategic and operational priorities.
To act as Sustainability and Health & Safety Officer for the Centre.