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Document Controller (Hybrid)

Job Description

Freedom Professional Services are currently recruiting for a Document Controller to join our team, you will be based in our Stowmarket Office, this is a Hybrid role with Office and home working available.

You will provide a professional and high quality document management service; being accountable for controlling the receipt, management and transfer of all information on a project/projects..

Responsibilities

You will:

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards of NG Bailey and Freedom
• Ensuring all documentation meets client requirements.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and engineers, designers and managers
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using client document control platforms to organise and distribute documents to the client
• Using company document control platforms to organise and distribute documents to design teams, archiving information where appropriate
• Ensuring the design check, review and approvals process is strictly adhered to and all documents and drawings are controlled as such.
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion
• Working in an office and/or client office as required Creating document templates
• Converting information from project teams into user-friendly documents
• Numbering and labelling documents for identification and reference
• Scanning, copying and distributing documents to project team members and stakeholders
• Tracking documents to maintain confidentiality
• Reviewing documents and making revisions for accuracy
• Liaising with project team members to ensure documents meet requirements

• Ability to think logically in sequential steps - Essential
• Ability to follow, enforce, create and improve procedures relating to document control - Essential
• Highly organised with ability to organise data/information into structured containers - Essential
• Experience as office administrator - Essential
• Engineering project experience - Desirable
• Familiar with engineering design – civil and electrical - Desirable

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