ABOUT WATG
WATG is the world's preeminent destination and hospitality design firm. We are employee-owned, 77 years young, and home to nearly 400 creative, globe-trotting professionals located remotely and in our offices in California, New York, Honolulu, London, Singapore, and Shanghai.
We are known for our 'people and planet first' approach to design, applying a hospitality ethos to the development of all shapes and sizes. From initial feasibility studies to the finishing touches, we operate as an integrated, multidisciplinary practice globally. Along with our interior design studio, Wimberly Interiors, we specialize in hospitality, gaming + entertainment, urban + mixed-use, and high-end residential design.
WATG is hiring a Project Accountant for our office in London.
ROLE
The Project Accountant assists with project accounting, project setup and maintenance, client billings, collections, accounts payable, and management reports in accordance with WATG’s policies and procedures, in compliance with applicable laws. The position reports to the Project Accounting Manager.
RESPONSIBILITIES
Contracts
- Reviews project contracts for financial details to ensure compliance with BD and live project shells
- Maintains contract paperwork and files, invoices, aging A/R, change orders, vendor and subcontractor documents/COI, and other specified logs for project tracking
Accounts Receivables
- Posts cash receipts and journal entries for projects with WHT, and updates billing and collection (B&C) allocation files daily
- Monitors B&C files to make sure posted cash receipts (gross amounts) tie to the ERP system daily
- Researches unidentified wires and checks received to ensure they are posted correctly
- Prepares mobilization invoices
- Gathers and consolidates expense backups per the details on the reimbursable expense invoices
- Prepares weekly collection reports
- Prepares Statement of Accounts
Accounts Payables
- Performs Accounts Payable (AP) duties, including coding and posting vouchers, coordinating reviews and approvals, researching vendor payment inquiries, and updating tracking file for Pay-When-Paid (PWP) consultants
- Pulls vouchers for weekly PWPs and updates PWP tracking logs
- Notifies PWP consultants of their invoice payments
- Bi-monthly, updates PWP status report on SharePoint after payments have been paid and posted in the accounting system
- Reconciles month-end PWP tracking versus PWP disbursed files
- Reviews phases in Power-Bi to make sure backlog is available for phases being coded to prior posting vouchers in the accounting system
- Enters Independent Consultant (IC) invoices and maintains logs to identify how to post ICs as labor or expense by project
- Enters ICs timecards when treated as labor
- Loads payments in the HSBC portal for vendors and consultants
Project Setup and Project Health
- Sets up BD projects and phases and live project shells in the accounting system, liaising with Project Accountants to ensure projects are set up properly
- Prepares weekly Net Service Revenue (NSR) reports, copies, and updates comments provided by PMs and Project Architects (PA)
- Assists PAs with project close-outs
Miscellaneous Tasks/Ad-Hoc Reporting
- Identifies opportunities and areas for improvement, offers suggestions, and implements procedures, processes, or tools that improve efficiency and productivity
- Performs additional accounting responsibilities and supports special projects and ad-hoc analyses, as needed
- May assist other PAs globally
REQUIREMENTS
- Bachelor’s degree in accounting, finance, or related field
- 3+ years of experience in a mid-sized professional services organization with project (revenue) accounting duties
- Experienced in accounts receivable and accounts payable procedures
- Proficient in Microsoft Office, including Word and Excel, Outlook, accounting software, order processing, databases
- Able to multi-task daily tasks in a highly organized manner
- Works effectively in a team environment, showing strong interpersonal skills