Job Description
We are a leading Facilities Management company dedicated to providing top-quality services to our clients. Our commitment to excellence and customer satisfaction sets us apart in the industry. As part of our growing team, we are seeking a highly organized and proactive Administrator with a focus on personal administration duties to join our dynamic organization.
As an Administrator with Personal Administration Duties, you will play a crucial role in supporting our operations by efficiently managing administrative tasks and providing personalized assistance to senior executives and other key personnel. Your exceptional organizational skills, attention to detail, and ability to handle confidential information will contribute to the smooth functioning of our company.
Responsibilities of the role include:
- Establish and maintain all correspondence and construction information.
- Support managers and staff in preparation of correspondence and reports.
- Ensuring that the management of general administration is coordinated on a daily basis to ensure that your office runs smoothly, and all paperwork is kept accurately filed and stored resulting in a tidy office / environment.
- Maintaining and managing diary schedules.
- Liaising and negotiating with Travel Agent to book all hotel and travel arrangements in advance, ensuring the most cost effective and comfortable arrangements are made for your Manager(s) and are in line with travel policy.
- Plan, organise and where appropriate implement functions/events/conferences.
- Typing of correspondence, possibly dictation, photocopying, faxing, etc. and where appropriate ordering stationery.
- Take minutes, at meetings, transcribe and present them back to the Chairman and Members of the Meeting accurately and in an appropriate format.
- Preparation and distribution of all papers, in advance of the meeting, so that all attendees are able to prepare and have the relevant paperwork so that the meeting runs smoothly.
Profile:
- The ability to maintain confidentiality at all times
- The ability to prioritise and deal with multiple tasks while meeting deadlines
- Diary and travel Management
- Excellent ICT skills including the use of a range of computer packages for word processing, PowerPoint, spreadsheets, databases, emails and research.
- Excellent communication skills including superb telephone manor
Job Types: Full-time, Permanent
Salary: £26,000.00-£28,000.00 per year
Benefits:
- Company pension
- Private dental insurance
- Private medical insurance
- Profit sharing
- Referral programme
Schedule:
Experience:
- Administration: 1 year (required)
Work authorisation:
- United Kingdom (required)
Work Location: In person