JOB PURPOSE
To assist the Lettings Manager (LM) with their respective portfolio and to take responsibility for their own transactions. This is a fantastic opportunity for someone studying a RICS-accredited degree or interested in progressing into the world of real estate.
KEY ACCOUNTABILITIES
Negotiation, Offers, Progression of Transactions (Start to Finish):
- Preparation of draft Marketing particulars, Heads of Terms and Pre-lettings Notices as directed by LM;
- Collate tenant information for due diligence and liaise with finance team to carry our credit checks;
- Assist LM with Board Approval reports;
- Assist LM with Signature checklists;
- Prepare completion statements;
- Prepare Customer creation forms;
- Liaise with Credit Control to ensure completion monies are received;
- Arrange and attend handovers with Tenants;
- Complete/Update all Internal Data System to ensure new lets are recorded in a timely fashion;
Marketing Property:
- Ensure all marketable property is advertised on Website;
- Instruct and manage Lettings Boards;
- Request EPC’s and ensure contractors have access;
- Liaise with property managers to ensure all certification is received – Asbestos reports, electrical certification, Roller shutter services etc;
- Attend regular meetings with the wider Asset Team on Lettings strategy;
Viewings and Interest:
- Respond and collate enquires on interest schedules, arrange open days and attend as required;
- Assist with organisation of keys;
- Answer general enquiries;
- Follow up all viewings/interest on a weekly basis;
- Liaise with external agents to obtain feedback on viewings and marketing;
- Prepare portfolio search reports for corporate clients
- Undertake portfolio wide lettings tours for corporate clients
Other responsibilities and further day to day activities:
- Maintain void schedules to and update the ‘Void’ status of properties. Hold regular meetings with the asset team to keep this up to date;
- Ensure all documentation is saved on SharePoint;
- Assist with cross department work, helping other parts of the business;
KNOWLEDGE, SKILLS AND EXPERIENCE
- Undergraduate student currently in their 2nd year, looking for a work placement year
- Ideally studying a RICS-accredited degree
- Demonstrable interest in the real estate industry
- Competence with Microsoft Office
- Excellent written and verbal communication skills
- Eye for detail and organisation
If you are interested in knowing more, please get in touch today!