Job Description
Role: Deputy Records Manager
Department: Corporate Development Branch (CDB)
Scale: SO1
Salary: £31,434 - £33,348
Location: Sensor House, Beverley
Hours: 37 hours
Contract: Permanent
An opportunity has arisen for a Deputy Records Manager to work within the Information Governance Unit.
We are seeking a person who is enthusiastic, has a good knowledge of the Management of Police Information and is willing to help the team prepare for Digitisation.
You will need to have a keen eye for detail, be able to cross reference data across a number of systems in order to reach conclusions that meet legal requirements for the retention of operational police material and have the ability to summarise your findings into reports for managers. You will need to be a good communicator able to offer guidance or signposting about records and data quality mattes and be keen to help make data quality improvements across our systems.
Working within a small team you will help to manage both physical and digital material improving the quality and accessibility of it to the wider force. This post will also assist with providing evidential material to the courts whilst working with key stakeholders to move towards a digital delivery service.
Good communication skills are essential as you will need to provide support and guidance to staff and managers as we drive towards an improving Record Management Service.
Role Purpose
To manage the operations of the Record, Retention & Disposal (RRD) team and Data Quality monitoring Officers in line with Code of Practice on the Management of Police Information, other legislation and Force Policy. To manage the correction and repopulation of Force Data, assisting in the maintenance of Operational Force systems. To develop and manage processes enabling structured working and compliance with legislation and force policy.
Key Responsibilities
- Acts a first point of contact for all enquiries relating to Data Management, RRD processes and merging nominal records.
- Provide first line management to the RRD Officers, offering support and guidance whenever needed.
- Reports directly to the Records Manager on any issues, concerns or outcomes that arise from their daily work within the department/function.
- Monitors working practices, work results and reviews individual and team performance on a regular basis.
- Undertake the role of decision maker in relation to RRD of police records taking cognisance of any risks attached to the records.
- Takes the role of decision maker when considering complicated Data Quality matters, interrogating all available force and national systems.
- Authorises the amendment of records to comply with Force policy, national standards and legislation.
- Maintain auditable records of processes and decisions that underpin decisions to retain or dispose or records.
- Demonstrates the ability to implement best practice.
For further information relating to the role and tasks of this position please refer to the attached role requirement.
Why Join Humberside Police?
Humberside Police have policies in place to support a good work-life balance and employee well-being.
Watch our Force With Ambition video here: Humberside Police – a force with ambition - YouTube
Further benefits are;
- Generous annual leave allowance
- Training and development opportunities
- Access to a range of occupational health facilities
- Employee assistance service (accessible 24/7)
- Flexible working where applicable
- Generous pension scheme
- Blue Light Discount
- Gym Membership
- Cycle to Work Scheme
- Free on-site car parking
Further Information:
- Applicants must meet the minimum requirement checkable history criteria of at least 5 years to apply for a role within Humberside in any capacity.
- Successful candidates will undergo a vetting procedure pre-requisite of employment.
How to apply for the role:
To apply for the role, please click the ‘Apply’ button below.
Closing Date: Monday 29th May 2023 at 23:55
Interviews will be held on 20th June 2023.
It is not likely that closing dates will be extended, other than in exceptional circumstances and would need to be with the permission of the Recruitment Manager and Line Manager of the role.
Attachments:
- Role Requirement
- Guidance for completing your application
- Recruitment Brochure
Humberside Police welcome applications from underrepresented communities. For further information on positive action within Humberside Police, please visit the positive action page:
Diversity and positive action | Humberside Police
Job Types: Full-time, Permanent
Salary: £31,434.00-£33,348.00 per year
Benefits:
- Canteen
- Cycle to work scheme
- Flexitime
- On-site gym
- On-site parking
- Sick pay
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Beverley, East Riding of Yorkshire: reliably commute or plan to relocate before starting work (required)
Work Location: In person