Job Description
Job title: Project Support Administrator
Position Type: Full-Time
Location: Fifield, Maidenhead Berkshire
Ideal Start: ASAP
Working Hours: 08:30 – 17:00
Reporting to: Managing Director and Business Support Manager
Main contacts: (Internal), Managing Director, Business Support Manager, Commercial Director, Quantity Surveyors and Project Managers.
(External)Site Managers, Contractors, Sub Contractors, Suppliers, Clients.
Main purpose of the job:
Take a lead role in project administrative tasks, supporting the construction sites.
Key Areas of Responsibility:
- Prepare various quotations (given by others), scope documents and emails for the estimators and commercial director/H&S and Operations Director.
- Maintaining the Preferred Suppliers list and conduct quality checks on all subcontractors.
- Creating and maintain information using spreadsheets.
- Answering phone calls, message taking & greeting visitors.
- Creating and maintaining Job and Tender files.
- Managing the maintenance schedules of company vehicles.
- Being the first point of contact for site personnel regarding requests for plant hire and procurement of materials.
- Implementing all administration activity strictly in line with our administrative policies and procedures.
- Compiling and collating site manuals; both H & S and O & M under direction of the Project Managers.
- Researching and investigating information to enable strategic decision-making by others.
- Ordering and maintaining office stationery supplies.
- Issuing maintaining stock levels and keep records of PPE.
- Lead role in organising and coordinating site setups.
- Raising Purchase Orders, booking travel, hotel rooms and purchase of company equipment as directed.
- Maintaining the training database and organising training events.
- Communicating with our IT service support provider to assist with any IT issues.
- Any other duties as required and directed.
Personal Requirements
Skills and Ability:
· Excellent written and interpersonal skills
· Active listening skills
· Effective team working and the ability to work independently using own initiative.
· The ability to plan, prioritise and organise own workload
Experience:
· Previous experience in an office, ideally within the construction industry
· Must be adept in the use of Microsoft products including Teams.
· Experience of working in a team
· Experience of communicating effectively verbally and in written reports
Personal Qualities:
· A positive and self-motivated individual.
· A professional approach which generates credibility and confidence in others
· Effective communication skills.
· Attention to detail with excellent spelling and grammar.
· Methodical approach to their work with some level of numeracy
· Strong prioritisation and organisational skills
· Confident with a self-motivated approach and flexible ‘can do’ attitude.
· Honesty, integrity, pride and passion
· The ability to work as part of a small, close knit team.
· Ability to cope under pressure in a busy office and work to tight deadlines.
· Personal commitment to the strategy and operational objectives of Orion group and a culture of continuous improvement.
· To respect and work positively with others to create a workplace that is inclusive, and a service that is responsive to individual needs.
We Offer:
An excellent and friendly working environment, a competitive salary, ongoing training, and career development.
CV’s submitted to: [email protected]
Job Type: Full-time
Salary: £23,000.00-£28,000.00 per year
Benefits:
Schedule:
Ability to commute/relocate:
- Maidenhead: reliably commute or plan to relocate before starting work (required)
Experience:
- Project Support: 1 year (preferred)
- Microsoft Office: 3 years (required)
- Construction Administration: 1 year (preferred)
- Administration: 2 years (required)
Work authorisation:
- United Kingdom (required)
Work Location: One location
Application deadline: 22/03/2023
Reference ID: OPGPSA0323