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Undergraduate Administration Assistant

Job Description

A customer focused administrative role in an award-winning team supporting the delivery of clinical placements for medical students. This involves liaising with colleagues in the medical schools, primary care, secondary care, community-based services and tutors to continually update and run teaching timetables across a range of services; identifying problems with delivery and seeking solutions. The postholder will be the first point of contact for tutor and student queries and must be friendly and approachable.

• Build effective relations with clinical tutors and students
• Use a wide range of electronic resources, systems and databases to store, retrieve and deliver information
• Manage room bookings in the centre
• Use MS Teams to create Teams to facilitate on-line meetings and teaching delivery
• Liaise with teaching teams, tutors, and University teams to produce accurate student timetables to set criteria
• As part of the team provide administrative and organisational support to the Clinical Dean, Undergraduate Manager, Administrator, Teaching Fellow/s and Clinical Skills Facilitators
• Assist the Clinical Skills Facilitator and Teaching Fellows in scheduling procedural skills teaching, mandatory training etc ensuring sufficient resources, rooms, kit are available and flagging any difficulties
• Take an active role in the student feedback and quality improvement of our programmes and service and suggest ideas for improvement

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