Job Description
Legal & General Investment Management are currently looking for an Assistant Company Secretary to support the team responsible for supporting the Company Secretary’s in providing a full governance and company secretarial service to LGIM and its subsidiaries.
For the right candidate, we can offer you up to £400 p/d inside of IR35 (plus 17.3% Umbrella uplift) to join LGIM on an initial 26-week contract, with the possibility of extension / conversion to permanent role, subject to business requirements. Based out of the L&G office in London (One Coleman Street), you will work on a hybrid basis, attending the office 2-3 days per week.
ALL APPLICANTS MUST BE BASED IN MAINLAND UK WITH A VALID RIGHT TO WORK IN THE UK.
In this role you will provide first-class support and to act as Secretary to a portfolio of companies and committees within the LGIM group. You will support the function in delivering a first-class governance and advisory function to LGIM and its subsidiaries. You will also advise the Senior Management Team and the Board on governance matters, to ensure compliance with relevant legislation, guidelines and “best practice”.
Principal accountabilities:
Act as Secretary to a defined portfolio
· Take a lead role in managing a portfolio of active companies and committees ensuring that meetings are run effectively and in accordance with its matters reserved/terms of reference and best practice.
· Being the first point of contact for the Chairs and overseeing the full meeting cycle, including the support work provided by the Company Secretarial Assistants.
· Developing annual plans that ensure that the board/committee has full coverage of the business within its remit and to allow for thematic topics to be tabled and discussed; issuing proper notices of meetings; the preparation and proactive management of the agenda; ensuring high-quality board reporting by undertaking a quality assurance review prior to distribution; recording and managing conflicts of interest; accordance with the standards expected; and producing minutes and action logs to record the business transacted and the decisions taken
· Attending board/committee meetings in an advisory capacity where required, drafting minutes in a timely manner and following up with action schedules.
· Supporting the recruitment, on-boarding and induction of new Non-Executive directors.
· Take a lead role in the on-going training and development of directors.
Governance
· Act as an advisor to the Board, through the Chair, on all governance matters. Together with the Chair, undertake an annual governance review to ensure that all governance policies and documents remain appropriate and fit for purpose.
· Undertake rigorous periodic Board, Committee, and individual director assessments from which a number of actions will be presented for consideration. The CoSec, together with the Chair will be responsible for driving these actions forwards.
· Provide advice and guidance to a portfolio of companies and committees where required to ensure compliance to at least the standard required by relevant legislation and ensure that Board procedures, guidelines and "best practice" are followed.
General
· Support the team in delivering projects to improve the Group’s governance standards.
· Continually promote and ensure compliance with the Group’s Equality and Diversity policy and procedures, additionally ensure we adhere to our Treating Customers Fairly commitment.
Our ideal candidate will be able to demonstrate the following qualifications, knowledge, and skills:
· A fully qualified Company Secretary with at least 2 years of post-qualification experience.
· Experience in large organisations, similar in size and structure to LGIM- ideally within financial services in in-house roles, however this isn’t essential.
· Excellent stakeholder management skills, up to very senior level, including c-suite.
· Competent in the use of Excel, advanced in the use of Word, PowerPoint, Outlook, etc.
· Familiar with and competent in the use of Board meeting paper management tools/portals i.e. Diligent Boardbooks.
· Awareness of the requirements for data protection, money laundering, health & safety and GDPR.
· Understanding of good standards of Corporate Governance.
· Excellent organisation skills and attention to detail. Experience and ability to prioritise a busy workload, to meet deadlines and to be flexible in a continuously changing environment. Understanding governance processes and inter-relationships between different stakeholders.
If you are the Assistant Company Secretary we are looking for, then do not delay in applying as we are looking for you to join LGIM ASAP!
Job Types: Full-time, Temporary contract
Contract length: 6 months
Salary: £300.00-£400.00 per day
Schedule:
- 8 hour shift
- Monday to Friday
- No weekends
Application question(s):
- What is your current notice period/availability to start?
Work Location: Hybrid remote in London