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Your Challenge

Are you a strong Administrator? We have an exciting opportunity for an Operations & Contracts Co-ordinator to join our team in APT Skidata. After an initial period of training and induction, this is a hybrid role of 3 days in the office and 2 days from home.

Key Responsibilities

• Creation of new support and maintenance proposals and administration of contracts within Astea.
• Prepare and send contract renewal quotations monthly, 90 days in advance of expiry.
• Proactive and timely communication with existing and new clients
• Update Astea contracts database with contact, financial and service level changes.
• Update new management companies, linking them to relevant sites in Astea
• Manage and audit contract costs (licenses and other services).
• Provide contract revenue and profitability forecasts monthly.
• Monitor and report SLA performance to the management team.
• Manage and process contract costs to enable a three-way match by accounts.
• Responding to contract queries from customers and internal departments.
• Ensure accurate and meaningful reports are supplied at agreed intervals (weekly, monthly). Including active and quoted contract revenue data.
• Purchase items as requested for the Operations Team.
• Resolving contract complaints, requesting credit notes/reissuing invoices as necessary.
• Improve operational processes and activities to maximize operational efficiency.
• Reconcile operations staff timesheets and overtime reports.
• General receipt and process of operational based vendor invoices.
• Liaising with compliance and Accounts to set up new vendors.

Your Profile

• Previous experience of working in an contracts administrator environment.
• Be highly numerate with a sound understand of financial data and reporting
• Be organised and detail oriented.
• A confident and well organised individual who can multi-task, prioritising tasks according to business needs
• Be an advanced knowledge of MS software, particularly word and Excel.
• Be a team player with a friendly and helpful disposition.

Your Benefit

As well as providing a competitive salary and benefits package, we actively run employee opinion surveys as part of our drive to provide a comfortable and supportive working environment. We will support your development and you will also receive:

• 25 days holiday with bank holidays in addition
• Employer pension contributions
• Employee Assistance Programme
• Life assurance

Interested?

Please apply by clicking on the apply button

Applications are shortlisted on a rolling basis, and we reserve the right to interview and appoint before any advertised closing date. We therefore, encourage you to apply at the earliest opportunity to avoid disappointment. Applications received after the closing date will not be processed.

We have a responsibility to ensure that all employees are eligible to live and work in the UK, therefore successful candidates must have the right to work in the UK by the start of their employment. We are an equal opportunities employer. Please note,

Should we require recruitment agency involvement, we will contact the agencies on our PSL, and we would ask that you respect the relationships we have already built with these suppliers. If an agency submits an unsolicited CV to any partner or employee of our company, you should be aware that they have no authority to enter into an arrangement with you.