Main Duties & Responsibilities
Team Coordination
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Organise race travel arrangements for department staff and contractors, ensuring timely completion and submission of travel plans within company deadlines.
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Assist Producers and Executive Producers with the drafting and distribution of production schedules, crewing lists, call sheets etc.
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Maintain and coordinate all contractor requirements, including processing paperwork and updating contractor information on the relevant databases in a timely manner.
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Be first point of contact for contractors, resolving queries.
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To co-ordinate the supply of uniform to staff and contractors.
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Assist staff with time and attendance queries as administered via the Workday app.
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Liaise with the Production Coordinator and Production Administrator to align where relevant.
Finance
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Raise Purchase Orders and match with invoices post event.
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Support budget owners with cost tracking and reporting.
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Obtain supplier quotes and deal with enquiries.
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Support budget managers with onboarding suppliers and orchestrating the Procurement process.
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Assist the Head of Department with the preparation and submission of their credit card, floats and expense claims, ensuring submission deadlines are adhered to.
Other
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Work with the Health & Safety department to create Risk Assessments.
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Review, develop and maintain internal processes and procedures.
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Provide updates and information quickly and efficiently within an environment that is continually changing.
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To undertake other duties within your capabilities as the Head of Content Production or Team Managers may assign to you from time to time.