Job Description
The Mendip School, Edmund Rack Road, Prestleigh, Shepton Mallet, BA4 4FZ
TEL: 01749 838040 / www.themendipschool.co.uk
Exams Officer & General Administrative Assistant
- Grade 4: Scale Point 7, £22,369.08 per annum, pro rata
- Term time only + 5 inset days
- 37 hrs per week, Term Time only (6 days to be worked during the school holiday and taken back as time in lieu during term time)
- Permanent Contract - *There is potential for this to be a split role*
- Starting ASAP
We are seeking to appoint an Exams Officer & General Administrative Assistant to work at The Mendip School.
Do you have the drive, passion and commitment to deliver outstanding support? Nat and her Senior Leadership Team are looking to appoint an outstanding Exams Officer and General Administrative Assistant to coordinate and ensure the smooth running of all examinations across the school.
Exam Officer responsibilities include:
· Plan, administrate and coordinate exams: entries, timetables, booking rooms, seating plans, room & resource preparation, exam start times, absenteeism and results
· Keep accurate up to date student data with regards to access arrangements, exam packs & timetables
· Ensure you are aware of the latest changes in exam guidelines
· Checking the correct examination papers & quantities arrive, maintain the safekeeping of exam documents as per guidelines and dispatch of papers on examination days
· Communicate with Awarding Organisations including JCQ, A2C Project, Ofqual, The Standards & Testing Agency and The DfE
· Maintain records and confidentiality of candidate’s responses and track student achievements
As Administration Assistant you will:
· Provide a comprehensive and highly efficient Admin service working independently and/or with other members of the office team and wider school
· Deal with enquiries from parents, students, staff and public; in person, via email & on the phone
· Support the Office Manager with staff HR processes: supply staff/volunteer checks & onboarding, maintaining personnel files, ensuring inductions & probations are completed, training booking requests are made & records kept and maintaining the Single Central Record (SCR)
· Support finance functions by processing monthly credit card statements, fuel card transactions and petty cash, using the ordering and invoicing system. Business insurance, licences and vehicle tax responsibilities and processing student transport payment forms
· Carrying out start & end of day procedures within the school office efficiently and securely
· Covering the Reception desk when required and any other ad hoc tasks as required by the Office Manager or Senior Leadership Team
The successful candidate’s knowledge, skills, experience and qualities will include:
· Minimum of Grade C in GCSE Maths and English Language (or equivalent)
· Strong IT skills especially in Microsoft Office and effective in data manipulation
· Previous experience of working in a school or an examination environment highly advantageous
· Experience of working with an MIS system preferable although training can be provided
· Be able to deal with competing deadlines, multitasking and have excellent organisational, administrative and communication skills
· Experience of working with Awarding Organisations beneficial although not essential
· Excellent team working skills, calm nature, resilient and a sense of humour. Must love cake and other sweet treats!
Pupils at The Mendip School tell us they love coming to school, that they feel safe and they are free to be themselves. Staff tell us that working at The Mendip School is never boring, every day is different and working with our children gives them a huge sense of job satisfaction. We are a friendly and supportive team, when people visit they comment on the positive attitude of both the students and our staff. Building positive relationships is key at The Mendip School.
Staff and Governors have high aspirations for our children and we aim to provide a high quality, relevant and balanced education that is accessible for all as learning can look different for everyone. At our school the curriculum is aided by therapeutic interventions and the environment the school and staff create. We work really hard as a whole school community to create an environment that ensures our pupils progress towards a happy and fulfilled life.
We are a hardworking and enthusiastic team who enjoy the challenges and opportunities that working within a school create, but also like to have fun.
What we can offer you:
· High quality CPD
· A friendly and supportive working environment
· An employee assistance programme offering counselling, legal advice and financial support
· A range of comprehensive health & wellbeing services through our staff absence insurance provider
· A fun, supportive and exciting work place
· The opportunity never to be bored & help our students to leave school & achieve everything they aspire to!
A full application pack can be found at www.thepartnershiptrust.co.uk/vacancies. Please note, we cannot accept CVs.
Visits to our school are extremely welcome, please contact Rachel Starr (Office Manager/PA to Head) on 01749 838040 to arrange a tour to really appreciate what we have to offer.
The Partnership Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. This post is subject to an enhanced DBS check and satisfactory references, as well as proof of suitable qualifications and a full employment history. We are an equal opportunities employer.
Job Type: Permanent
Salary: £11.59 per hour
Benefits:
- Company pension
- Cycle to work scheme
- Sick pay
Schedule:
Work Location: One location
Reference ID: EDV/2023/MS/66060
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