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Team Administrator

Job Description

An opportunity has arisen to recruit an experienced and resourcefulAdministratorto work within the Service. The successful candidate will have experience/ability of:

• Use of general administrative systems to support day to day running of the service and team
• Using a range of data, IT and inputting systems
• Data input and management in line with service targets
• Professional and personal boundaries to work within this challenging and diverse environment.
• Working within a flexible, creative and positive team approach

• To provide an efficient and effective administrative service to a clinical team within West Kent .
• To provide an integrated comprehensive secretarial and administrative support service to the integrated health care services at HMP Rochester.

• We’re Kind
• We’re Fair
• We Listen
• We Care
• Undertaking copy/audio typing and word processing support to the team for the provision of required client related reports, letters, discharge summaries etc, including legal documentation, whilst prioritising work-load and meeting deadlines.
• Dealing with incoming correspondence on a daily basis, distributing and taking appropriate action as necessary and ensuring urgent items are brought to the attention of a member of the team.
• Preparing and presenting any statistical returns as necessary.
• Undertake any administrative procedures required to support the team, e.g. arrange medical staff & practitioner rota’s organise meetings.
• Implementing and maintaining effective client filing systems, ensuring client records are safe, confidential, up to date and accessible.
• Attending and participating in meetings.
• Minute meetings e.g. case conferences/professional meetings and team meetings as required, distributing as appropriate and taking administrative follow-up acting on own initiative.
• Undertaking administrative duties, e.g. diary management, photocopying, faxing, monitoring stationery/clinical items and ordering as necessary.
• Using electronic clinical record system (SystmOne), email, intranet, Internet and Microsoft packages as required.
• Handling both routine and urgent matters using initiative and with minimal supervision.
• Participating in supervision and PDR/appraisal.
• Undertaking any other duties commensurate with the level of the post as required, ensuring efficient and effective running of the department/section.

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