Our client a full-service Law Firm based in Central London, London Bridge SE1 are looking for a Facilities Assistant to join their friendly team.
Are you looking for a modern employer, who strive to continually strengthen their inclusive, values driven culture to create a place where you belong and feel respected. The wellbeing of their employees is top priority and their strategy includes a focus on the physical, psychological, financial and relational wellbeing
Job purpose of the Facilities Assistant:
This is an exciting role with a broad remit, and perfect for someone looking to further their career in Facilities Management. As a mix of hands-on and administrative tasks, this role will support the wider team by providing front-line support to internal clients, as well as liaising with suppliers and subcontractors. It's a friendly team and firm, with plenty of progression and development opportunities for the right candidate.
- Acting as the first point of contact for receiving and tracking general facilities management issues, escalating where appropriate.
- Using a range of IT systems to process tasks.
- Contributing to the induction processes for new joiners.
- Be main point of contact for fire wardens and first aiders, updating and maintaining the emergency planning process.
- Playing an active role in planning annual shutdowns and project works.
- Maintaining the Facilities Department pages on the Firm's intranet.
- Process invoices for Facilities including coding, tracking and preparing invoices for authorisation.
- Recycling and waste management.
- Managing the Access Control System.
- Manage internal desk moves.
- Ordering business cards.
- Assist in all aspects of health and safety, ensuring risk assessments are in place for appropriate works.
- Carry out H&S inspections on a regular basis.
- Ensuring all recycling and confidential waste is appropriately managed.
- Use DSE assessment software and carry out assessments.
- Carry out internal office audits in line with ISO 14001 standards.
Who are we looking for this Facilities Assistant position:
Ideally you will be able to demonstrate:
- Experience of working in an office/corporate environment.
- Good organisational skills, with the ability to manage several active tasks.
- Presentable and able to communicate with a wide range of people.
- Able to step up to cover for other colleagues.
- Provide hands-on and practical problem-solving skills.
- Experience of Health and Safety at work issues including risk assessments, PTW and RAMS.
- Numerate and literate, with good communication skills
- Excellent client facing skills, gained in an office or other customer-focused environment.
- Proactive with a can-do attitude.
- Good problem-solving abilities.
- Willingness to learn new IT systems.
- Ability to take ownership of tasks and projects and deliver them successfully.
- Ability to use a range of Microsoft tools including Outlook, Word, Excel.
In return for this full time Facilities Assistant position our client is offering a competitive salary of up to £35,000.00 per annum for the right person with excellent benefits -
- Great central Location
- Competitive salary
- 25 days annual holiday
- Permanent Health Insurance
- Life Assurance
- Interest free Season Ticket Loan
- Private Healthcare
- Pension Scheme
- Staff Introductory Scheme
- Employee Assistance Programme
If you feel you are the right candidate for this Facilities Assistant position then apply here or contact Jeanette on 0207 220 8900 for further details