Job Description
The Role
We have a unique opportunity for an experienced, technically savvy executive assistant. The varied role is to help the smooth running of our Edinburgh office, support senior management and assist research and user testing of our key software products.
The basic role would be part-time, 3 days a week in the office (Monday, Tuesday, Thursday), but a suitable humanities or scientific academic background would open the possibility of a full-time role expanding on the content creation and research aspects (working from home on Wednesday and Friday).
Core Duties
- Supporting the management with coordinating and administrative tasks
- Manage the running of the Edinburgh office to facilitate a comfortable, productive working and social environment
- Manage calendars and scheduling
- Manage invoices and expenses
- Liaise with management in our parent office in Munich
- User test our two as yet unreleased products (one is 3d data visualisation, the other is for exploring historical knowledge and information)
- Online research and information gathering
Core Requirements
- Proven record of being highly organised and reliable
- Technically fluent using various office or creative software
- Good self-motivation
- Willing to take the initiative to solve problems and improve processes
- Good social intelligence
- Kind, friendly and personable
- Loyal and discreet
Bonus Requirements
Whilst we are currently a small team the demands of the core requirements will fluctuate week by week. For the right person there is an opportunity to elevate the role with content creation, background research and user testing of our products to assist the development teams.
Our products are all about exploring and visualising knowledge and information, so the research could cover a diverse range of topics.
Any of the following would be of interest:
- A degree in a humanities or science subject
- Experience writing. Either personal blog, formal documents or digital publications
- Experience generating reports and doing data analysis
- Experience as a researcher finding and distilling information
- A genuine interest and curiosity in a wide variety of subjects
Examples demonstrating any of the above would be great to see.
Work & Benefits
- This is expected to be a part-time role at 21 hours per week Monday, Tuesday and Thursday (we have a hybrid work routine with Wednesday and Friday working from home)
- For someone with a suitable bonus requirements it could become a full-time position (35 hours per week) working with the content team doing research and content creation
- 21 holidays per year (35 full-time)
- NEST pension scheme with 5% company contributions
- A future opportunity to share in the success of the company
- MacBook Pro laptop (with external 4k screen in the office)
- Individual annual budget for professional development like conference trips or training courses
- A visit to the head office in Munich
- Cycle to Work scheme
- Secure bike storage and on site showers
- Fruit and snacks plus a stocked fridge for social drinks
The team has a diverse mix of skills with backgrounds in literature, philosophy, medicine, maths, physics and computer science. As life-long learners we have a broad range of interests beyond our own specialisms.
We aim to foster an intellectually stimulating environment with an inclusive culture. We put emphasis on the craft of our work and sharing of knowledge within the team to ensure that we can all grow and improve together.
About KPV LAB
Formed in late 2017, KPV LAB Edinburgh is part of the international KPV Group, which has its headquarters in Munich, Germany.
The Edinburgh team (currently 12 people) is a software studio building next-generation platforms and experiences to explore and visualise knowledge and information.
Our products have a particular focus on managing data in time & space and encompass the fields of history, literature, science, music and business intelligence.
Our drive is to create new ways to explore and interact with knowledge that reveal meaningful insights and experiences.
We are in the privileged position of having full control over the implementation, direction and timing of our projects thanks to solid long-term backing.
This is a unique opportunity to work on very novel and innovative projects within a company that wants to do it right, without unnecessary compromise!
Job Types: Full-time, Part-time, Permanent
Part-time hours: 21 per week
Salary: From £30,000.00 per year
Benefits:
- Casual dress
- Company pension
- Cycle to work scheme
- Flexitime
- Work from home
Schedule:
Ability to commute/relocate:
- Edinburgh: reliably commute or plan to relocate before starting work (required)
Work Location: One location
Application deadline: 13/02/2023
Reference ID: exec-assistant