Job Description
WIP/Credit Controller
Permanent – Full-time
Hybrid, London - UK
*
Introduction*
Green Park Content is a global content brand publisher that connects brands and people. We create outstanding digital content that performs for our key global clients. Our dedicated team of editors, journalists, SEO & SEM experts, videographers, and photographers are with the client every step of the way to ensure that his brand connects to the right audience and creates a memorable experience.
With operations in the UK, Brazil, USA, Singapore, Indonesia, and South Africa, keeping track of our finances is crucial to protect the ongoing operations of the business.
A role description however is not a box that you are put in, but a definition of your core responsibilities. In a company like ours, you are encouraged and expected to contribute to many wider issues.
This is a fantastic opportunity for someone to work as a WIP/Credit Controller and join an exciting and dynamic finance team. We pride ourselves in hiring top talent and expect you to grow with the company.
Reporting and Communication Structure
This role reports to and supports the EMEA Finance Director
Why this Role Exists:
- To support with UK financial and Client Service operations.
- To ensure steady UK cash flow with adequate contingency to cover unexpected requirements.
- The ideal candidate will work as an integral member of the team looking after a range of clients and interacting with finance and non-finance colleagues across the agency. They will be responsible for the day to day running of the ledger, as well as meeting with account teams, Producers, Project managers and other departments.
WIP Management:
- Undertake regular project WIP reviews with account management teams.
- Process and submit multi-currency invoices / credit notes.
- Review and maintain PO trackers.
- Prepare and share billing schedules, which link to the agreed terms in the SOW. Chasing client teams for overdue billing.
- Produce weekly billing forecasts to feed into the cashflow forecast.
- Understand and monitor balance of accrued and deferred revenue and work in progress (WIP) – escalating to line manager if thresholds are breached.
- Ensure project estimates are up to date, to enable accurate and efficient invoicing of all work completed.
- Escalate issues with specific jobs and clients promptly.
- Monitor and analyze client project finances.
- Helping account teams by providing accurate financial information to their clients in a timely manner.
- Be a key contact person for non-finance staff and help them with any system / process queries
- Work with auditors - gathering and providing necessary information
Credit Control:
- Implement and maintain effective credit and cash control systems. Ensuring payments are on track to be paid within the agreed terms.
- Weekly review of Aged Debtors report to ensure invoices have been approved by the client and accepted in order to minimizes any payment delays.
- Chase overdue invoices and payments.
- Assist in client payment term negotiations (when necessary).
- Produce debtor days reports to highlight performance.
- Acknowledge and resolve discrepancies on invoices on a timely basis.
- Responding to client inquiries.
Skills and Qualifications:
- Strong negotiation and conflict resolution skills.
- You will be a results driven, proactive and highly organised self-starter with strong attention to detail.
- Strong interpersonal communication, collaboration, and presentation skills.
- Ability to think ahead and anticipate issues and solutions.
- A high level of flexibility and a positive attitude.
- Basic knowledge of MS Excel (this will be tested at interview stage).
- Paprika user or knowledge of invoice processing systems is desirable.
- Proficient data entry and processing skills.
- Able to keep calm under pressure and a diplomatic but firm manner.
- We are ideally looking for experience of working within a marketing/advertising/creative agency or similar industry.
Benefits
- 25 days of holidays + Your Birthday Off
- Christmas Closure: 24th of December – 2nd of January (on top of your holiday allowance!)
- Private Pension and Private Healthcare Insurance
- Free Eye Tests and company contribution towards glasses where required.
- Longevity Rewards – bonuses for continuing to building your career within GPC
- Referral Bonus Scheme – Receive a bonus for a successful referral for one of our open roles
- Social Events – join us for our major annual social events: Spring, Summer, Halloween and Christmas parties, plus our annual Sports Day – as well as many other ad hoc events.
- Enhanced maternity/paternity leave allowances
- GPC Spotlight Award and Active Employee Challenge – monthly prizes to be won
Hours are 9.30 to 6.00 pm Monday to Friday. (Remote & Office based).
Salary: Negotiable, depending on experience.
Job Type: Full-time