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Administrator / Trainee Patent Secretary

Job Description

Location: Cambridge (CB25)
Duration: Permanent
Hours: 9am until 5pm, flexible (Monday to Friday)
Salary: £24,000 to £26,000
Job Reference: 34697

Polytec are looking for an Administrator / Trainee Patent Secretary for our Cambridge based client. You should have some experience as an Administrator in a corporate environment and an eagerness to train as a Patent Secretary. Training will primarily take place in Cambridge but you will need to attend the London office one day a week during your initial training period for which expenses will be reimbursed. This is expected to be for approximately 8 weeks.

Responsibilities:

• Produce letters, European Patent Office and UK Patent Office forms relatively unsupervised
• Deal with Fee Earners WIP and produce invoice requests and narratives with limited instruction
• Post and filing using Document Management System
• Receive deliveries, unpacking and redistributing as required
• Ordering stationery, paper, toner, cleaning materials and beverages
• Booking meeting rooms and setting up refreshments / lunch
• Organising rooms / desks
• Liaise with building maintenance and cleaning companies, reporting facilities issues
• Organising social events

• One to two years' secretarial / administrative experience, ideally within professional services
• Good education with grades B/6 or higher
• Recognised secretarial qualification
• Able to produce work from dictations, emails and manuscript documents
• Competent user of MS Office, proficient in Word, PDF Docs, Outlook and Inprotech
• Minimum typing speed of 45 wpm
• Strong organisation and interpersonal skills
• Ability to respect and support others within the team/firm to achieve common goals
• Able to produce work to required standards, with excellent accuracy and attention to detail
• Flexible, adaptable approach
• Ability to work under pressure and meet deadlines

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