Job reference number 292612
Transformation Office Manager - London (Hybrid) - R3B01 - Temporary Promotion until September 2024
Full time
Fixed Term
Royal Mail Farringdon
We’re currently innovating and transforming our business for the future, adapting towards a parcel delivery market, as well as taking environmental responsibility for our impact as a business. To get there, we need exceptionally talented, bright, and driven people.
Are you a proactive, focused individual with the ability to communicate and engage effectively across all levels? Do you have strong experience in project management and good working knowledge of all Microsoft Office Software? If so, we would love to hear from you. We are looking for a Transformation Office Manager to join our Team. Interested? More details and how to apply can be found below.
This is a Hybrid Working role with a requirement to attend, on occasion, your closest geographical office – London, Chesterfield or Glasgow.
About the Role
The Transformation Office Manager is a key role supporting both the Head of PPMO and the Transformation Office Director in providing timely and accurate information and materials to various RMG boards.
This role manages the calendar/meeting invites for the main Transformation meetings and approval boards as well as the drumbeat Portfolio Review Meetings (PRMs). Support the P3M community in using Planview with a particular focus on assuring the quality of the data to enable accurate and effective portfolio reporting.
In this position you will produce meeting packs, through consolidation and analysis of various information flows and inputs from the wider team.
Owning the Transformation Forward Plan, you will pull together and collate inputs from project managers and other sources, ensuring systems are updated to reflect status.
You'll communicate outputs, track actions and decisions from the Approval Boards.
You'll produce high quality, timely materials to support RMG board decision making.
You'll ensure there is a single source of the truth for RMG investment portfolios maintained in the portfolio management toolkit and assure the quality of that data.
Taking the lead on PowerBI development integrated with Planview for the Finance community, evolving dashboards as required.
Work closely with the Transformation Office Director, Head of PPMO and PALs for updates/information in preparation for Transformation Office governance meetings.
Reporting to the Workforce Planning and Systems Manager, you will work to build strong relationships with a range of stakeholders including project/programme managers and senior management across different business units up to and including Director level.
About You
To truly excel in this role, you’ll possess, and be able to evidence, the skills and experience listed below:
You must be able to develop and establish good stakeholder relationships (up to and including Director level) and maintain effective communication with multiple business units. You will also need to support on multiple activities simultaneously, so it is important you have excellent time management and organisation skills.
Knowledge and experience of P3M processes would be an advantage and/or a willingness to learn best practice in P3M tools and techniques.
A excellent knowledge of MS Excel would be ideal to support in the manipulation and analysis of data together with MS PowerPoint for producing meeting presentations.
Due to the fast-paced nature of the role, you will need to work effectively under pressure while maintaining a high level of attention to detail. You will need to be an independent self-starter with the ability to influence and challenge others. A knowledge of Planview would also be an advantage, but not essential as training would be given on this.
Extra Benefits
- Generous holiday entitlement of 5 weeks (plus bank holidays), increasing with years completed service
- Company pension scheme with competitive contribution rates
- RMG Share Schemes - partnership and matching share offer
- Family friendly support - enhanced maternity pay, paternity leave, adoption leave, shared parental leave and childcare vouchers
- Discounts and offers - there are more than 800 offers to help you save on things like groceries, days out, holidays and your household bills*.
- Supportive and generous company sick pay
- Access to our Feeling First Class service, providing both mental and physical wellbeing support
- Lifestyle benefits - You can purchase a car, bike, home technology or mobile phone, or choose from a range of health benefits and insurance products. You make regular payments from your salary, and so could save on tax*.
- Financial support - information and services to help you manage debt and grow your financial knowledge, with debt consolidation & savings plans*
- Your peace of mind with - Healthcare CashPlan, Dental Cover, Additional Life (life insurance) & Additional Life Partner, Hospital & Death Benefit Plans; Voluntary Critical illness & Voluntary Critical illness Partner
- Free & discounted RMG products - free keep safe & redirection, partner discounts
- Free stamps at Christmas
- Available only to perm employees
Your career in safe hands
At Royal Mail we value our people and we want our people to be proud to work for our businesses.
We have the assets, the infrastructure and the scale that others don’t, yet we are a big part of the communities we operate in, making billions of precious deliveries each year. We are responsible for the largest B2B customer database in the UK and are one of the largest employers in the UK, providing one in every 194 jobs.
An operation of this size needs a strong support network, and the HR, Legal, Finance, IT, Risk & Governance, Customer Experience, Sales & Marketing departments are all integral to helping us to utilise the latest technology and business approaches to optimise, automate and digitise our operations.
Royal Mail is a forward thinking, innovative organisation, that is also committed to reducing emissions and improving air quality in our communities. This includes investing in technologies such as electric vehicles, drones, alternative fuel trucks and energy improvements to our estate.
For more information about Royal Mail’s values of being positive, brilliant and part of it, please click on the link below:
About Us (royalmailgroup.com)
Closing Date:15th February 2023 . Please note, this advert may close early if the appropriate number of applications has been reached.
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