Job Description
The post holder will be the key administration contact for our LEDs (Locally Employed Doctors) and IMGs (International Medical Graduates) and will also be responsible for on boarding clinicians from across the world as part of the HIV/Sexual Health Clinical Preceptorship Programme in partnership with the Trust’s charity, CW+.
This role will provide dedicated administration support to LEDS/IMGs, assist with training and wellbeing opportunities and the retention of staff within this group.
Additionally, the role will support the HIV/Sexual Health Clinical Preceptorship Programme, specifically the administration involved in on boarding participants to ensure Trust protocols are met.
We are looking for someone who is self-motivated, organised and enthusiastic with strong communication skills to provide support to this staff group.
We provide services from two main hospitals, Chelsea and Westminster Hospital and West Middlesex University Hospital, and a number of clinics across London and the South-East.
We have over 6,000 members of staff that are PROUD to Care for nearly one million people. Both hospitals provide full clinical services, including full maternity, emergency and children’s, in addition to a range of community-based services across London, such as award-winning sexual health and HIV clinics.
We’re one of the safest and best performing Trusts in the country. We’re also one of the top trusts to work for – our staff say they’re engaged, motivated, and would recommend us as a place to work and receive treatment.
In 2020 the Trust was rated by the Care Quality Commission as Outstanding in the well-led and use of resources domains and Good in the safe, effective, caring, and responsive domains. The Trust as a whole was Good, but the Chelsea site was Outstanding.
Our facilities are some of the best in the country. We have been investing around £10 million a year in our estate. We are currently spending £25 million on expanding our adult and neonatal critical care facilities at Chelsea and Westminster and redevelopment of our children’s unit at West Middlesex – in partnership with our charity, CW+ and generous donors.
Recruitment (LED/IMG only)
- Ensure all related stakeholders are kept abreast of specific LED/IMG recruitment campaigns to
ensure Divisions can prepare to transition new employees into their service area.
- Maintain up to date and accurate records of all LED/IMG posts across the Trust.
- Work closely with Medical Workforce to support LED recruitment when required.
Assist with the implementation of the National IMG induction program
Clinical Preceptorships and Attachments
Provide administrative support for the HIV/Sexual Health Clinical Preceptorship and West Middlesex
Hospital clinical attachment programmes.
Duties include:
- Occupational Health clearances
- DBS checks
- Reference checks
- Processing application forms and supporting documentation
- Liaising with the relevant departments to arrange placements ( LED/IMG only)
CESR Pathway (LED/IMG only)
- Assisting with the development and implementation of a Trust wide CESR programme to assist
with the development and retention of medical staff.
- Supporting LED doctors with CESR applications, this includes the collation/submission of
portfolios, scanning and assisting with administrative duties.
Education, Training and On-Going Support (LED only)
- Provide ongoing aftercare support for this group of doctors.
- Identify any areas for improvement in line with NHS best practice in the NHS and other
sectors.
- Assist in supporting education needs and training, pastoral care and career planning.
- Set up and provide support with e portfolio accounts.
- Co-ordinate the Clinical Attachment Training Programme course.
Other Responsibilities
- Where appropriate support other overseas programmes such as American University of the
Caribbean (AUC) student placements.
- Support other parts of the medical workforce team and PGMC as required, carrying out such
duties as are necessary including ad hoc projects, within agreed level of competence with the
grade. (LED only)
- Provide reports, including numerical and statistical information and data to Head of Medical
Education/Senior Medical Workforce Manager and CW+ when required.
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