My client is a leader within a specialist sector, due to expansion they now have a need for an Accounts Assistant / Purchase ledger Clerk on a full-time, temp to permanent basis.
Duties:
- Registering invoices / credit notes onto Open Accounts (prior to approval by key managers within the business).
- Checking invoices / credit notes once approved and coded by the relevant manager.
- Ensure that all invoices / credit notes are approved by the relevant manager, and have the appropriate back-up in the case of capital expenditure.
- Reconciliation of supplier statements on a monthly basis.
- Dealing with supplier and internal manager queries as they occur.
- Completing month end close down procedures, printing of daybooks, review of aged creditors, reconciliation of control accounts and standing data exception reporting.
- Review of debit balances with reasons and updates.
- Regular review of the registered invoice list, including chasing managers for outstanding invoices / credit notes.
- Review purchase ledger processes and ensure maximum efficiency is maintained.
- Working closely with the sales ledger and treasury teams to improve efficiency.
- Managing a number of purchase ledgers, including sterling, dollar and euro suppliers for both business units.
- Review exception reports for potential duplicate payments and take appropriate action where required.
- Update and review information maintained on the sharepoint site.
- Ensure documentation received adheres to agreed policy documentation.
Payments (Purchase Ledger):
- Complete an automatic cheque runs (weekly).
- Complete BACS transfers (including month end) – payment runs are made twice monthly including sterling, dollar and euro suppliers.
- Ensure that the direct debit file is kept up to date and that DD’s are cancelled when they come to the end of their payment periods.
- Scheduling and communication of all payments runs by BACS / cheque and wire transfers for all currencies including liaising with Treasury.
Other:
- Other tasks and projects as directed by the Finance manager.
Skills required:
- Excellent communication and social skills.
- Excellent writing and presentation skills with ability to multitask.
- Socially confident, with diplomacy and organisational skills.
- Attention to detail and ability to manipulate and interpret financial data.
- Team player.
- Flexible to achieve goals.