Job Description
Junior Project Manager
West Dean College of Arts & Conservation, West Dean, near Chichester, with occasional days required at our London Campus
Permanent / Full Time
39 hours per week, 5 days over 7
£30,500 per annum
The College
West Dean College of Arts and Conservation is part of The Edward James Foundation, a registered charity which also comprises of West Dean Gardens, West Dean Estate and West Dean Tapestry Studio. The College has three academic Schools: The School of Arts and the School of Conservation based at West Dean, and The School of Design, based at Chelsea Harbour, London.
The Role
We are recruiting for a full time, permanent Junior Project Manager to join our Building Maintenance Team. This role will mainly be based at West Dean near Chichester, however occasional days will be required to be worked at our London Campus.
The role will entail coordinating the schedule, budget, and details of projects, ensuring that the project management framework is well organised and effective and ensuring that relevant departments are communicated with. The person will also be responsible for organising reporting, planning meetings, and providing update to relevant stakeholders.
Duties include: (Please visit website for detailed Job Pack)
- Assist and support the Property & Facilities Manager with day-to-day and capital projects, ensuring these meet the Foundation’s current and future needs.
- Determine and define project scopes and objectives, design and control the project brief and schedule, clearly outlining project objectives.
- Assist in the selection, appointment, contracting and briefing of professional teams for projects.
- Organise, manage and maintain all project-related paperwork.
- Develop and manage a detailed project schedule and work plan, monitor progress and measure project performance to identify areas for improvement and make adjustments as needed.
- In liaison with the Property & Facilities Manager set and adhere to a budget based on scope of work and resource requirements that implements cost-saving measures, putting forward options as necessary to control and manage variances against budget over the lifetime of the projects.
- Coordinate all project team members so workflow remains on schedule.
- Consistently monitor the costs, progress and quality of a project, ensuring deadlines are met.
- Negotiate with contractors and suppliers, seeking ways to increase the projects profitability and reduce expenses where possible.
- Prepare presentations and take part in project meetings to update stakeholders on the projects progress and value, proposing adjustments as required.
- Communicate with stakeholders to continuously define project objectives and strategy, project risks and opportunities, and progress.
- Maintain good relationships with external stakeholders including, amongst many others, adjoining owners, local Planning Authorities (including the South Downs National Park Authority), Historic England and funding organisations.
- Ensure the current standard specification document is up to date and amend with relevant products if required. Investigate if there are more sustainable products on the market, present these products to the sustainability working group and introduce to the specification if approved.
- Collate and review building Operation and Maintenance manuals, storing in appropriate locations. Review older O&M manuals and remove items no longer relevant.
- Ensure warranties for any new equipment is added to the CAFM system and all operatives are aware of the dates these are valid.
- Adding or deleting assets that have been added or removed during the course of a project. These will be added to the CAFM system ensuring appropriate maintenance is completed.
The Person
To be successful in this role you will need to have experience in Project Management or a similar role, have strong organisational skills and excellent IT skills with experience of AutoCad and Microsoft 365.
In addition, this role requires excellent team working and collaboration skills.
The Benefits
In recognition for all your hard work and dedication, we can offer you:
· 33 days holiday per year
· Company Pension (we will match you up to 7.5%)
· Life Assurance
· 10 days Company Sick Pay
· Employee Assistance Programme
· Free & discounted places on short courses
· Free entry into West Dean Gardens
· Salary sacrifice schemes: cycle to work
· Complimentary drinks
· Free onsite parking at the West Dean Campus
Further Information
For further information, the full job description, person specification and terms and conditions of employment, please visit:
https://www.westdean.org.uk/about/work-for-usor email us directly.
Applicants for the post are invited to send a full CV and covering letter demonstrating how their experience and skills meet the requirements within the Person Specification of the Job Description.
Inclusivity & Diversity Statement:
West Dean College of Arts & Conservation values the diversity of its staff and students. We aspire to be a fully inclusive and representative employer and do not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, faith or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We strongly encourage applications from suitably qualified candidates from a wide range of backgrounds to apply and join our teams at West Dean College of Arts & Conservation.
GDPR
At The Edward James Foundation we take privacy very seriously and have reviewed all our records and processes to ensure that we are fully meeting the data protection standards introduced by the General Data Protection Regulation (GDPR) on 25 May 2018. Full details regarding how we collect, process and store personal information about you is available on our website: https://www.westdean.org.uk/about/work-for-us
Job Types: Full-time, Permanent
Salary: £30,500.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Discounted or free food
- Employee discount
- Free parking
- Life insurance
- Sick pay
- Store discount
Ability to commute/relocate:
- Sussex: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 19/05/2023