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HR Admin

Job Description

Whytmatter are proud to be recruiting an HR admin for a food Manufacturing Client based in Craigavon. The Food Manufacture is a leading food processing company of Fresh and Chilled products, supplying leading retail businesses such as Marks & Spencer and Waitrose across the UK.

The HR Administrator’s role will report to the HR Manager and be a part of a wider established HR team. The HR Administrator will be responsible for organising, coordinating and undertaking all day-to-day operations of the Office to ensure that everything runs smoothly. Assisting the HR team with administrative duties and ensuring compliance with HR-owned processes.

This is a great opportunity for someone looking to develop their people skills in a fast-paced organisation. The role will be based within a dynamic HR department and the ability to work accurately with an agile mindset is key to success, coupled with a professional communication style.

The Food Manufacture is a leading food processing company of Fresh and Chilled products, supplying leading retail businesses such as Marks & Spencer and Waitrose across the UK.

Tasks

• Maintaining the HR systems and databases, ensuring compliance with GDPR and providing accurate reporting.
• Creating and maintaining employee files and leaver data, ensuring they are stored in line with Avondale’s retention policy.
• Issuing approved contracts of employment with accompanying starter packs, training links and tracking receipts.
• Accurately updating HR systems for standard employee life cycle administration, and meeting all payroll deadlines.
• Preparing weekly/monthly payroll data to be submitted by the required deadline.
• Ensuring all incoming calls are managed in line with quality standards and organisational policies.
• Resolving Tier 1 HR/Colleague requests at the first point of contact through the case management system Remedy.
• Escalating Tier 2 queries, complaints or system-related issues in a timely manner to the wider HR team.
• Compiling standard reports such as Contract End Dates, Probation, Annual Leave, Headcount, KPI data and maintaining Organisational Charts and generating other reports from various HR Systems when required.
• Supporting colleagues with relevant access to self-service systems and troubleshooting/navigation as required.
• Maintaining a repository of approved HR/ER/IR letter templates with correct branding and version control.
• Publishing policies and training across the Business.
• Onboarding and offboarding colleagues from HR Systems and Reward Programmes such as pensions and more.
• Delivering communications on behalf of relevant HR Personnel.
• Providing regular communication and feedback to the HR Manager to enable continuous improvement.
• Ensuring mandatory training records are kept up to date within the allocated filing arrangement.
• Assist with HR disciplinaries, grievance and performance management meetings.
• Supporting other administrative duties and/or project work as required.

• Worked in a fast-paced environment, delivering high-quality service and results.
• At least 2 years experience in working with HR-related administration.
• IT literate – proficient in MS Excel and Word, and HR databases.
• Ability to uphold confidentiality at all times, frequently dealing with highly sensitive information.
• Strong attention to detail.
• Good problem-solving skills.
• CIPD Level 3 or working towards this.
• Excellent communicator with the ability to communicate and engage with all levels of management.

• Experience working within an HR role ideally in a Food Manufacturing environment and an appreciation of the prevailing legislation and subsequent HR implications for these distinct areas.
• Experience in the use of computerised HRIS (e.g. Softworks)
• Third Level Qualification (University Degree)

• Casual dress!
• Company events!
• Discounted or free food from our Staff Canteen!
• Gym membership!
• Regular engagement activities with incentive prizes!
• Staff Development Opportunities

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