Job Description
Purpose of role:
To provide first rate administrative support for a busy producing and general management department and its productions.
Responsibilities:
● Scheduling auditions and interviews
● Assisting the producing team on recruiting, negotiating deals for and contracting production personnel including cast, stage management and production team members
● AV checking personnel
● Research and booking suitable rehearsal and audition rooms
● Contracting production suppliers
● Acting as a point of contact for stage managers and production staff
● Arranging accommodation and travel
● Issuing itineraries
● Scheduling production and producing team meetings
● Compiling contact sheets
● Minuting producing team meetings and circulating action points
Finance
● Reviewing weekly theatre contra statements, preparing questions for the producer or executive producer
● Reconciling petty cash floats
● Checking and coding invoices
● Contracting investors
● Administration of payroll with the production accountants
● Drafting royalty statements
● To support the production accountants in the delivery of VAT returns and TTR claims
● Drafting investor updates and statements
Press, Marketing, Customer Service
● Responding to audience feedback and complaints
● Compiling distribution lists for press cuttings, show reports, box office figures, marketing materials, general management updates, etc.
● Overseeing access performances in the absence of the Production Coordinator
● Assisting on the organisation opening nights, including ticket requests, gifts and after-show celebrations
● Overseeing special and post show events in the absence of the Production Coordinator
● Scheduling and attending marketing meetings
● Booking house seats
● Accurately draft and proofread programmes and souvenir brochures
General
● Attending performances and company meetings
● Working with the production manager to deliver the physical production
● Other jobs normally associated with production assistants, administrators, coordinators, and associates in the West End of London
● Deputising for the General Manager and Producer as appropriate
Job Types: Full-time, Permanent
Salary: £25,000.00-£27,000.00 per year
Benefits:
- Company pension
- Sick pay
- Wellness programme
- Work from home
Schedule:
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in London
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