Job Description
Team Secretary / Administrator - Permanent, Canary Wharf
Salary: £30,000 to £40,000 per annum
Hours: 40 per week, 08.30am - 17.30pm Monday to Friday
Duties & Responsibilities
Providing a high level of personal assistance to the Group Finance Director & Operations Director and being part of the team maintaining the policies, company rules and quality management for Ballymore.
- Deal with telephone enquiries on behalf of the GFD & OD as necessary and any associated follow up.
- Deal with written correspondence on behalf of the GFD & OD as required.
- Deal with confidential and sensitive information appropriately.
- Plan and organise diaries to make efficient use of time.
- Inform attendees of forthcoming meetings and prepare agendas as necessary.
- Maintain filing systems both electronic & paper and to ensure that the office runs efficiently at all times.
- Liaising with internal and external stakeholders as required.
- Reconcile monthly expenses on behalf of the GFD & OD & upload to IFS system
- Assist with and produce reports and presentations
- Any other office related tasks to include photocopying, printing, faxing, post, registered mail.
- Assist with travel arrangements, ticket bookings and hotel bookings
Skills & Experience
- Excellent communication skills (both verbal/written) achieved whilst supporting a senior level team.
- Excellent interpersonal skills to be able to liaise effectively at all levels.
- Confident, assertive whilst maintaining confidentiality and discretion
- Ability to meet deadlines.
- Able to prioritise own workloads and to be able to work on one’s own initiative.
- Excellent organisational and administrative skills.
- Advanced knowledge of Microsoft Office 2010 - Word, Outlook, Excel, PowerPoint.
- Excellent attention to detail, flexible, adaptable and prepared to be ‘hands on’
- Ability to draft clear and focused letters and reports. Proven experience of working at an Executive Team level.
- Knowledge of office and administrative procedures and processes.
- Experience of producing effective minutes and agendas.
Ballymore operates as an equal opportunities employer.
Job Types: Full-time, Permanent
Salary: £30,000.00-£40,000.00 per year
Benefits:
- Company pension
- Cycle to work scheme
- Private medical insurance
- Referral programme
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
Ability to commute/relocate:
- London: reliably commute or plan to relocate before starting work (required)
Application question(s):
- Do you have experience managing diaries?
Experience:
- Administration: 4 years (preferred)
Work Location: In person