Fabulous senior level EA role within the technology sector in the heart of Windsor, Berkshire working in stunning offices overlooking the castle. Working four days a week in the office and one day from home
The Executive Assistant will provide a full range of PA and administrative support to the UK MD and a Clinical Director. The position requires a proactive self-starter who can anticipate the needs of the MD and his staff. You must be detail oriented; have a professional demeanour; strong organizational skills and the ability to manage multiple tasks and priorities in a fast-paced environment.
Job responsibilities of the Executive Assistant role
Provide PA support including extensive complex diary management, monitoring incoming correspondence, screening calls, collating expenses on a regular and timely basis, collating monthly report data.-
Coordinate travel bookings and provide booking assistance to Executives/Senior Management visiting the UK
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Excellent communication skills in drafting emails/letters/agendas.
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Participate in company meetings and take minutes as required.
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Provide on-site/off-site support to customer meetings, seminars, training events, book and prepare meeting rooms, make tea/coffee, order and prepare lunches.
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Support to key customer/marketing events may include 2-3 days working off-site with some travel involved (historically 1-2 per year).
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Schedule requested meetings, conference and video calls.
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Assist in the organisation/coordination of UK Sales Meetings and Company events.
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Maintain and update reports and databases as necessary.
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Establish and maintain strong working relationships with other PA’s and Administrators internally and externally.
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Raise purchase orders / check invoices as necessary
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Maintain department specific contacts (customers, vendors, contractors…etc).
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General document management (uploading, filing, scanning, printing…etc).
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Proof read correspondence as requested.
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Maintain a variety of reports as directed.
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Compiling department specific materials and collateral as needed.
Requirements of the Executive Assistant role
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Must have worked at a similar level in a similar type of environment
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Associate Degree or relevant experience preferred
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Proven ability to work in a high volume, fast-paced environment
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Ability to communicate effectively whether via verbal or written communications with all levels of the organization
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Possess high level of organization skills, flexibility, and strong attention to detail
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Good proofreading and grammatical skills
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Ability to work under pressure
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A highly reliable, personable, energetic, professional attitude; willingness to do what it takes to get the job done correctly and on time
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Advanced knowledge of Word and Excel is required