Role and Responsibilities (this is a broad but not exhaustive list)
Support the Events Executive (EE) in the planning and project management of each event as required. This will include:-
running smaller events from start to finish
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booking events in our internal systems and managing enquiries for event space,
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Assisting with digital delivery of events or webinars
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managing invite lists in our CRM system InterAction
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creating event invitations in our email marketing system, Vuture
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booking catering and liaising with the front of house and facilities teams
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attending events as required to assist with meet and great and handing out name badges)
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ensuring smooth delivery of events
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Liaise with external speakers to book rehearsals and other event logistics.
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Maintain the Events Calendar logging new events and updating as required.
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Update the Firm’s events calendar on the intranet and liaise with other stakeholders such as EAs, Responsible Business and HR to ensure other firmwide events are captured.
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Updating the Firm’s external website to include relevant upcoming events.
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Monitor the budgets for events and report to the EE to ensure cost effective delivery and adherence to set budgets; manage payments, handle invoice queries in relation to events and liaise with budget holders and finance team.
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Capture the data collected in the follow-up programme for all events using the appropriate tools.
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Review and ensure CRS PPT presentations meet with the Firm’s brand standards.
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Support the EE to develop and maintain best practice guidelines for the smooth running of events where the events team is not in attendance, and to provide self-help to other people in the Firm to ensure there is a consistent standard of event delivery.
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Communicate effectively with other Business Development team members on the progress and requirements for their events.
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Support on the delivery of key internal events e.g. Partners Conference and other high profile internal events such as Managing Partner Townhalls.
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Manage ticketing for sports and other external event attendance as required.
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Liaise with external agencies and venues as required.
Qualifications and Experience
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An understanding or appreciation of the legal sector is desirable.
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Some events experience or exposure to client events and meetings is essential.
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Experience with an email marketing system or CRM system is desirable
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Experience working with Business Development teams and senior stakeholders.
Person Specification
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Excellent organisational and communication skills
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Attention to detail
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Diary and time management skills
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An interest in marketing and campaigns
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Desire to deliver excellent service
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Flexible and adaptable, comfortable with change
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Calm under pressure
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Practical and hands-on
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Highly organised and able to prioritise workloads, manage multiple projects and negotiate deadlines, often working with people cross site and in virtual teams
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Comfortable working to short deadlines, with variable dependencies and in a non-directive environment
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Exceptional team player, not afraid of being visible on a project
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Enthusiastic and positive attitude
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Adhere to the Firm's core values through working relationships, attitude and behaviour
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Good Excel and PowerPoint skills.
Competencies
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Collaborative working
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Client-centric
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Ethical practice
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Critical thinking