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Charles Russell Speechlys Logo

Events Assistant

Id Job: 3172784

🏠 On-site
💼 Charles Russell Speechlys
📍 London, England
Today
💰 36000 – 54999 GBP ANNUAL

Job Description

Role and Responsibilities (this is a broad but not exhaustive list)


  • Support the Events Executive (EE) in the planning and project management of each event as required. This will include:
  • running smaller events from start to finish
  • booking events in our internal systems and managing enquiries for event space,
  • Assisting with digital delivery of events or webinars
  • managing invite lists in our CRM system InterAction
  • creating event invitations in our email marketing system, Vuture
  • booking catering and liaising with the front of house and facilities teams
  • attending events as required to assist with meet and great and handing out name badges)
  • ensuring smooth delivery of events
  • Liaise with external speakers to book rehearsals and other event logistics.
  • Maintain the Events Calendar logging new events and updating as required.
  • Update the Firm’s events calendar on the intranet and liaise with other stakeholders such as EAs, Responsible Business and HR to ensure other firmwide events are captured.
  • Updating the Firm’s external website to include relevant upcoming events.
  • Monitor the budgets for events and report to the EE to ensure cost effective delivery and adherence to set budgets; manage payments, handle invoice queries in relation to events and liaise with budget holders and finance team.
  • Capture the data collected in the follow-up programme for all events using the appropriate tools.
  • Review and ensure CRS PPT presentations meet with the Firm’s brand standards.
  • Support the EE to develop and maintain best practice guidelines for the smooth running of events where the events team is not in attendance, and to provide self-help to other people in the Firm to ensure there is a consistent standard of event delivery.
  • Communicate effectively with other Business Development team members on the progress and requirements for their events.
  • Support on the delivery of key internal events e.g. Partners Conference and other high profile internal events such as Managing Partner Townhalls.
  • Manage ticketing for sports and other external event attendance as required.
  • Liaise with external agencies and venues as required.


Qualifications and Experience

  • An understanding or appreciation of the legal sector is desirable.
  • Some events experience or exposure to client events and meetings is essential.
  • Experience with an email marketing system or CRM system is desirable
  • Experience working with Business Development teams and senior stakeholders.

Person Specification

  • Excellent organisational and communication skills
  • Attention to detail
  • Diary and time management skills
  • An interest in marketing and campaigns
  • Desire to deliver excellent service
  • Flexible and adaptable, comfortable with change
  • Calm under pressure
  • Practical and hands-on
  • Highly organised and able to prioritise workloads, manage multiple projects and negotiate deadlines, often working with people cross site and in virtual teams
  • Comfortable working to short deadlines, with variable dependencies and in a non-directive environment
  • Exceptional team player, not afraid of being visible on a project
  • Enthusiastic and positive attitude
  • Adhere to the Firm's core values through working relationships, attitude and behaviour
  • Good Excel and PowerPoint skills.


Competencies

  • Collaborative working
  • Client-centric
  • Ethical practice
  • Critical thinking


Location
London
Category
Contract type
Permanent - Full Time
Salary
Competitive
Working hours
Full Time
Closing date
Friday, 9th June 2023


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