Job Description
Accounts Assistant
Job function/Scope:
Process invoices in a timely and accurate basis ensuring that queries are resolved promptly. Maintain vendor and customer accounts so that all transactions are up to date and accurate with no unmatched balances unresolved.
Roles & responsibilities:
Purchase Ledger focused
- Process purchase invoices for allocated suppliers
- Complete supplier statement reconciliations on a monthly basis
- Chase invoices to ensure approval by appropriate managers
- Resolve supplier queries
- Ensure that debit balances (i.e. payments in advance) are matched to appropriate invoice on a timely basis.
- Monitor and clear Purchase Ledger email
Potential Additional responsibilities
Sales Ledger Processing (Raising Sales Invoices in D365)
- Liaise with Operations to ensure accurate data for invoicing.
- Any other delegated responsibilities as instructed by Management, provided the instruction is reasonable and you are capable and deemed competent to fulfil the request.
- Comply with the company procedures.
- Comply with Level 1 of HSE Employee Responsibility and Accountability.
- Comply with Level 1 of Peterson Values & Behaviours.
Performance Measure
Purchase Ledger focused
- Purchase invoices processed within 5 working days of receipt;
- Supplier statement reconciliations completed as per schedule;
- Debit balances on account matched off against subsequent invoice within 10 working days;
- Supplier queries resolved within 5 working days of being raised;
- Shared mailbox cleared on a daily basis
Qualifications and experience
- Basic understanding of finance and have experience of working with purchase and/or sales ledger.
- Computer Literate, proficient in use of Excel and Word
Our Company
From our roots in agricultural inspections, Peterson and Control Union have been operating for nearly 100 years in the field of logistics, quality, certifications and risk management. Our in-depth knowledge and experience covers all aspects of the supply chain in many industries including agriculture, energy, forestry, sustainability and textiles.
Job Type: Full-time
Benefits:
- Company pension
- Wellness programme
Schedule:
Ability to commute/relocate:
- Aberdeen: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounting: 1 year (preferred)
Work Location: In person