We are looking for an energetic Facilities and Office Manager to be based at our Holborn Gate office, in central London. I this role you will manage the day-to-day operations of the office. We have recently brought several new teams together into Holborn Gate and there is an exciting opportunity to bring these together.
You lead relationships with a range of suppliers, building management and Facilities Management to ensure our staff have a safe, clean, and secure office to enjoy.
Uniting the expertise and capabilities of Ashfield and Huntsworth Health, Inizio has just been launched to become THE strategic partner for health and life sciences companies. Unparalleled in scale and expertise, we connect a full suite of Advisory, Medical, Marketing/Communications, Patient and Stakeholder Engagement, and Biotech services to reimagine clients' business challenges into opportunities.
We are a team of 10,000 experts working together in 35 countries to create something extraordinary. We exist to solve health challenges and develop transformational ideas that positively impact human lives. Working at Inizio offers an opportunity to work for a game-changing company built with one goal. That is to redefine health and life sciences by empowering our people to inspire new possibilities that advance health and build brighter futures.
This role will be based onsite in the Holborn Gate office with no opportunity for hybrid/remote working. There may also be a need to work from other sites as required.
Role Responsibilities
- Responsibility for the administrative activities that facilitate the smooth running of the office, including liaison with service providers, invoice processing, budget management, catering, archiving, front-of-house services and general administrative support.
- Directing, co-ordinating and planning essential building services and maintenance (including security, M&E, health and safety, cleaning, recycling, plant hire, pest control, etc), conducting risk assessments and ensuring that all facilities comply with current legislation and safety requirements.
- Building and maintaining strong and collaborative relationships with key Agency stakeholders, and developing strategies to foster a positive workplace culture, including onboarding, diversity, wellness, socials and other activities aimed at creating an engaging workplace environment.
What do you bring to the Role?
- Experienced Office Manager in a dynamic environment
- A customer service focus, with the ability to build lasting relationships internally and externally
- Knowledge of HSE regulations and other environmental codes of practice, ideally with NEBOSH Health & Safety Accreditation
- Ability to work effectively under own initiative
- Excellent project management/organisational skills with an eye for detail in budgets
- Composure and resourcefulness under pressure
- A "completer finisher"
- Maintains absolute confidentiality
Our Pledge
At Inizio, we value inclusivity, recognize the power of diversity and inspire the next generation of change-makers. We are an equal opportunities employer. We believe in creating a dynamic work environment that values diversity, equity and inclusion. We strive to recruit from a diverse slate of candidates and foster an environment that provides the right conditions for long-term success. We welcome all applications regardless of race, color, religion or belief, gender, gender identity, age, national origin, marital status, military veteran status, genetic information, sexual orientation and physical or mental disability.
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
#LI-PW1
Don't meet every job requirement? That's okay! Our company is dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.