Finance Assistant
Job Overview:
Location: Defence - Mitie, T2 Trinity Park, Bickenhill Lane, Birmingham, West Midlands, England, B37 7ES
Job Type: Permanent, Full Time
Hours: 37.5 hours a week
Salary: £21,000 - £24,000
- We are looking for an experienced Finance Assistant to work within the Invoice Query Team
- To receipt and process supply chain invoices for a UK wide contract
- To resolve invoice queries and communicate effectively
Main Duties
- Allocate Invoices for payment within the P2P process in a timely and accurate manner
- Manage a shared mailbox to resolve invoice queries
- Escalate, chase and resolve queries effectively and efficiently working with both external suppliers and the internal operations teams
- Monitor the numbers of queries resolved
- Obtain supplier statements on at least a quarterly basis and reconcile against invoice queries
- Ensure receipts are up to date including PPM receipts for month end
- Ensure Maximo is continually updated with the latest information on Invoice status and reasons for query and ensure they are regularly communicated to Operations Teams
- Support pro-forma and manual invoice processes
- Work with Buying Team to ensure that Purchase Orders amendments are made correctly with correct note of amendments and approved
- Work with Buying Team to ensure that annual Purchase Orders are in place to ensure invoices are processed efficiently
- Maintain professional dialogue with suppliers keeping them informed of what is required to facilitate payment
- Continually reinforce to both suppliers and internal operational teams the process for ordering and invoicing for goods and services
- Work closely with fellow colleagues and ensure continuous service to all internal clients
- Assisting the Accounts Payable department with queries as and when required
- Attend meetings and work towards building effective working relationships with Internal and External stakeholders
- Supporting the finance teams with other duties and tasks as required
- Provide support to your Line Manager as required
- Holiday and sickness absences Cover
- Run cyclical reports via SQL Reporting and MS Excel
What we are looking for
- Good knowledge of Facilities Management preferrable but not necessary
- Good knowledge of Supply Chain Management and Purchase Order Compliance
- Good knowledge of Microsoft Excel, Microsoft Outlook and other Microsoft Office Packages
- Demonstrable experience of using Maximo and SAP, preferrable but not necessary
- Demonstrable experience in processing invoices, dealing with queries and providing resolution of issues
- An ability to evaluate, identify root cause, draw conclusion, and effectively communicate ‘problem cause and remedy'
Person
- An ability to deliver high standards of work consistently
- Willingness to investigate problems and identify solutions
- Excellent organisational skills and pro-active approach
- Self-motivation and drive
- Someone willing to contribute to an already effective and high performing team
- Excellent communication skills