Job Description
Freedom Professional Services are currently recruiting for a Document Controller to join our team, you will be based in our Stowmarket Office, this is a Hybrid role with Office and home working available.
You will provide a professional and high quality document management service; being accountable for controlling the receipt, management and transfer of all information on a project/projects..
Responsibilities
You will:
- Controlling company and project documentation
- Following and improving document control procedures
- Ensuring all documentation meets formal requirements and required standards of NG Bailey and Freedom
- Ensuring all documentation meets client requirements.
- Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and engineers, designers and managers
- Producing document progress reports for senior managers
- Conducting regular reviews and document audits
- Using client document control platforms to organise and distribute documents to the client
- Using company document control platforms to organise and distribute documents to design teams, archiving information where appropriate
- Ensuring the design check, review and approvals process is strictly adhered to and all documents and drawings are controlled as such.
- Helping in the planning stages of a specific project
- Ensure documents are shared at key times to facilitate timely project completion
- Working in an office and/or client office as required Creating document templates
- Converting information from project teams into user-friendly documents
- Numbering and labelling documents for identification and reference
- Scanning, copying and distributing documents to project team members and stakeholders
- Tracking documents to maintain confidentiality
- Reviewing documents and making revisions for accuracy
- Liaising with project team members to ensure documents meet requirements
Requirements
You will have:
- Ability to think logically in sequential steps - Essential
- Ability to follow, enforce, create and improve procedures relating to document control - Essential
- Highly organised with ability to organise data/information into structured containers - Essential
- Experience as office administrator - Essential
- Engineering project experience - Desirable
- Familiar with engineering design – civil and electrical - Desirable
About Us
We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.
You will be working as part of a team, we're committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual
Progression is something we value and we’ll make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.