Administrator / Receptionist
£30,000-£40,000
12 month FTC
My client is a trading firm within financial services and are looking to hire an administrator / receptionist on a 12month FTC. The company have about 40 staff members based in London City and your role is to assist the office as a whole to ensure the smooth running of the business. We are looking for a confident candidate who will hit the ground running, and someone who is capable of working autonomously.
What you’ll do:
- Greet, welcome and co-ordinate all guests who visit the office.
- Answer, screen and forward incoming phone calls.
- Manage the booking of meeting rooms and ensure staff are made aware of which rooms have been booked by who and for which times on a daily basis.
- Receive, sort and distribute post and deliveries.
- Order office supplies and keep inventory of stock.
- Perform other administrator/receptionist duties such as filing, photocopying, booking couriers.
- Manage all building maintenance issues.
- Planning and support, where requested, of company and team activities and away days
- Book travel and maintain expenses/currency from business travel.
- Administer desk allocation and maintain the office floor plan.
- On request, ad hoc support for Finance department relating to bank transfers, invoice payments, brokerage payments, payroll payments, general contact with Barclays, Barclays account opening, Clearer transfers, audit etc.
Skills and Qualifications:
- Proven work experience as a Receptionist, Front of house or similar role
- Proficient in Microsoft Office
- Customer service attitude
- Professional attitude and appearance
- Solid written and verbal communication skills
- Excellent organisational skills
- Multitasking and time-management skills, with the ability to prioritise tasks
- Hands on experience with office equipment
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