Job Description
Job Purpose: To efficiently process, store and distribute documentation as required whilst maintaining high standards of accuracy and traceability.
Key Accountabilities:
- Ensure that all documentation pertaining to particular projects is handled, stored and distributed per the individual requirements of the project.
- Issuing and receiving of controlled documentation and creation of electronic transmittals to the Project Teams, Clients, Suppliers and Fabricators.
- Assisting the Project Team with the tracking of all engineering and supplier deliverables through to close out and data book compilation stage.
- Managing documentation while ensuring data validation and storage in conjunction with project and company naming, numbering and revision control procedures.
- Manage all relevant documentation ensuring that it can be readily and efficiently recorded, distributed, tracked and retrieved at all times.
- Maintaining document schedules and producing regular reports to assist Project Teams throughout the lifecycle of a project.
- Storage of documentation in conjunction with project, company and client retention guidelines.
- Carrying out quality checks and audits of Document Management system, identifying and correcting any anomalies.
- Training, direction and support to project and third party users on use of Document Management protocols.
- The awareness of all necessary processes and procedures to ensure that Document Management is carried out at optimum effectiveness.
- Assist with the development and implementation of all necessary processes and procedures to ensure that Document Management is carried out at optimum effectiveness.
- General document control activities such as photocopying, scanning, quality checking of metadata and documents.
- Undertaking any other duties that may be required from time to time.
What we look for
Essential Professional Qualities
- Minimum three years document control experience in engineering or similar environment.
- Highly competent in the use of MS Office or Google Applications
- Excellent communicator
- Can demonstrate credibility through experience
- Ability to effectively manage time
- Able to understand workload and prioritise accordingly
Essential Personal Qualities
- Positive and effective team player
- High level of attention to detail
- Focused to complete on time
- High level of drive
- Prepared to take on additional challenges as and when they develop
- Willing to take responsibility
- Innovative, solutions orientated and open to new ways of working
Job Type: Full-time
Benefits:
- Company pension
- Cycle to work scheme
- Enhanced maternity leave
- Flexitime
- Health & wellbeing programme
- Life insurance
- On-site parking
- Private dental insurance
- Private medical insurance
- Sick pay
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Ability to commute/relocate:
- Glasgow: reliably commute or plan to relocate before starting work (required)
Work Location: Hybrid remote in Glasgow
Application deadline: 09/06/2023