Job Description
Role aim
To assist with the financial, credit control, and administrative tasks to ensure the smooth running of the department.
Job description (assisting with) –
Bookkeeping and Administration
- Maintenance of the purchase ledger; entering supplier invoices and taking care on amounts, VAT, etc.
- Understanding of nominal codes and their application
- Conducting supplier statement reconciliation
- Maintaining accounting ledgers by verifying and posting account transactions
- Reconciling monthly statements and related transactions
- Investigating any returned payments
- Undertaking month-end procedures, such as closing AP within the timeframe specified by the Finance Director
- Responding to any queries in an efficient and professional manner
- Working closely with the Finance team on any other tasks or absence cover that is required
Credit Control
- Managing the timely collection of all debts and payments
- Checking customers' credit ratings and credit limits with factoring partners before approving commercial arrangements
- Uploading invoices to Xero from the Warehouse Management system
- Maintaining strong relationships with customers to ensure invoices are clear for payment
- Negotiating repayment plans or instigating legal action when necessary, with guidance from the Finance Director
- Resolving all issues raised internally and externally around outstanding invoices
- Meeting debtor insurance cover for disapproved invoices
- Posting and allocating daily receipts to accounting systems; running reports for senior staff as requested
- Interfacing with Factoring Partners directly with all audit and account queries
- Sending out monthly client statements, and credit notes and copy invoices when requested
Skills and abilities
- Strong numeracy, written, and communication skills
- Strong IT/Excel skills and the ability to learn systems quickly
- Attention to detail and accuracy
- Proactive approach to problem solving, organised and able to prioritise workload
- Motivated, reliable
- Works well within a small team
Qualifications and experience (desired, however full training will be provided) –
- Experience working in an accounts department as part of a team or bookkeeping experience
- Experience with using Xero Accounting
Hours
This position is offered on a temp to perm basis, for an initial three months. Working hours are flexible and can be discussed at interview. The ideal candidate would be able to commit to work on Monday, Thursday and Friday in line with our invoicing and payroll processing schedule. Flexibility to cover periods of sickness and holiday will be required.
Salary
Rate of pay to be discussed at interview, dependant on experience.
Job Types: Part-time, Temporary contract, Fixed term contract, Temp to perm
Contract length: 3 months
Salary: From £10.42 per hour
Benefits:
- Free parking
- On-site parking
Schedule:
- Day shift
- Monday to Friday
- No weekends
Ability to commute/relocate:
- Merthyr Tydfil: reliably commute or plan to relocate before starting work (required)
Work Location: In person
Application deadline: 29/05/2023