Job Description
Contracts Administrator
This is a great opportunity for a candidate who has the skills and experience and who would enjoy being part of a successful, thriving team and organisation. If you are looking for a part-time, remote working role and keen to learn whilst being supported by a professional team, then this is the ideal opportunity for you.
THE COMPANIES
This role is part of a small back office team supporting two management consultancy businesses who work effectively as a team. Together we focus on transforming the NHS, provision of private sector turnaround and people-focused change.
Kingsgate is a transformation consultancy business with a strong and established track record of successfully delivering transformational projects and large cost improvement (CIP) programmes primarily in the NHS. Kingsgate has experienced significant growth in recent years.
Dearden HR is a high quality and trusted provider of HR and workforce solutions, primarily with the NHS but also across third sector, education and other public sector. Dearden HR has also undergone significant growth and development in recent years.
THE ROLE - KEY RESPONSIBILITIES
The Contracts Administrator will form a key part of the back office business support team, working alongside the existing part-time Contracts Administrator and reporting to the Office Manager.
The role will be varied and at times demanding, focusing on the below key tasks. However, as part of a small team, the successful applicant will also provide cover and support across the businesses as required. A level of flexibility and the ability to prioritise are key.
We are looking for a candidate with skills and experience appropriate to the following areas. We will assess the fit and invite to interview accordingly:
Primary responsibilities:
Administration of contracts and agreements in relation to clients, consultants and partners
- The management and responsibility for drafting and issuing all contracts for clients, associates, subcontractors, fixed term employees, and NDAs to ensure that contractual risks to the businesses are minimised. Also ensuring that signed contracts are received from all clients and are centrally stored.
- Contract management of client contracts, acting as the primary point of contact for contractual matters and incoming enquiries.
- Contract management of associate and subcontractor contracts responsible for communications between the Kingsgate/DHR project lead and the associate/subcontractor on contractual, invoicing and resourcing matters.
- Management of the Contract Trackers and Contract Resource Trackers.
- Management, auditing and approval of associate and subcontractor invoices for payment.
- Supplying information to the Bookkeeper in relation to client invoicing and the supply of Monthly Management Information under the frameworks.
- The above does not require legal qualification but willingness to review some contractual details and edit existing templates is necessary.
Co-ordinator for our team of associates
- Co-ordinating entry to our team of approved associates.
- Maintaining database of associates’ details.
- Issuing information request forms, onboarding details, and responding to basic enquiries from associates.
- Issuing and chasing acceptance of associate contracts as per above.
Database support
Supporting the implementation and ongoing effective use of Salesforce (and Resource Hero plug in) as a database for tracking opportunities, resource allocation, pricing, recording resource used and as a repository of project history. Will require data entry with a high degree of accuracy. Salesforce experience, including reporting, preferred but not essential if prepared to learn.
Contributing to the wider team
- Contribute to the business strategy and direction and attend Strategy Away Days (3-4 per year in London/Surrey).
- Provide general business and administrative support to enable the businesses to operate efficiently on a day-to-day basis.
- Assisting with ad-hoc administrative tasks as the need arises.
- Providing cover for the Contracts and Bid Administrator.
PERSON SPECIFICATION
We are looking for a candidate who is seeking a long-term next step in their career and who can demonstrate a positive attitude, willingness to learn, ability to be flexible and ability to work on their own and with others. They will show initiative and plan their day to maximise results for the team. The role will be varied and at times demanding. Being an organised, dedicated and professional individual is key. The successful applicant will be able to deliver to deadlines whilst maintaining excellent attention to detail and accuracy in document administration and database support.
The Contracts Administrator will demonstrate:
Experience and Knowledge
- Administrative experience (essential)
- Experience of working with or in the public sector (desirable)
- Experience of drafting and reviewing contractual documents (desirable)
Skills and Attitude
- Ability to work flexibly, as part of a small team (essential)
- Ability to manage changing priorities (essential)
- Ability to take ownership for work and work independently (essential)
- A willingness to learn and apply learning to future projects (essential)
- Confidence in dealing with senior staff, and ability to establish and maintain relationships with key stakeholders at all levels (essential)
- Proven administration and project management skills (essential)
- Excellent written and oral communication skills (essential)
- Organisation, planning and time management skills (essential)
- Intermediate MS Office (essential)
- Strong analytical, numeracy and research skills (desirable)
- Salesforce including reporting (desirable)
Salary: £12,000 per year for 16 hours per week (FTE £30k)
Part-time hours: Flexible on allocation of hours, but it is a requirement that one of the working days is a Friday, when the existing Contracts Administrator does not work.
Application deadline:
By 11th April 2023,
please send your c.v. to [email protected]
together with a cover letter outlining your suitability against each of the above responsibilities.
Only applications accompanied by a cover letter will be considered. Due to admin time constraints, only candidates invited to interview will be contacted.
Job Type: Part-time
Part-time hours: 16 per week
Salary: £12,000.00 per year
Benefits:
- Company pension
- Work from home
Education:
- A-Level or equivalent (preferred)
Experience:
- Administration: 4 years (preferred)
Work Location: Remote
Application deadline: 11/04/2023
Reference ID: Contracts Administrator, Kingsgate & Dearden HR
Expected start date: 01/05/2023
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