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The Ministry of Defence employs over 50,000 Civil Servants. Within that, the Army Top Level Budget (TLB) employs around 9,000 MOD Civil Servants located at over 300 locations. Ours is a diverse workforce, with roles ranging from trainers, human resources, teachers, firefighters and psychologists to storekeepers, financiers, project and programme managers, and policy secretariat staff. There are many different functions and professions delivering key outputs for the Army. As such having data & Information that is secure, accessible and valid is critical in enabling the Army to meet is operational outcomes and Defence taskings D Info and the Info DA is crucial in making this a reality.

This post will be within the Army TLB, working in the Directorate of Information (D Info). This is an exciting opportunity to join the business management function and support the operation of the Information Design Authority (Info DA). We are looking for a motivated individual to join the business management function within the Info DA.

If you want to be involved in a rapidly growing and evolving team that is responsible for digitally transforming the British Army, then this is the role for you. The Info DA is a new design authority that has been created as a result of the Army Operating Model and is the mechanism by which we will enable, assure and facilitate the British Army becoming a Digital war-fighting Force!

This is a fantastic opportunity for someone to join a new team that is genuinely facing an exciting future and is leading the Army in Digital ways of working through the digital revolution. We want to hear from you if you want to be part of this journey and believe you have the potential to help us, we are fully committed to upskilling and training all our team members to become digital champions and support us in delivering our mission of Digital Transformation of the British Army!

This position is advertised at 37 hours per week.

As a member of the Info DA Business Management function, you will be a key contributor to providing administrative, financial and contractual support across all Info DA functions. The successful incumbent will be integral to supporting the Info DA operating model bringing together multiple digital functions to work in a coherent manner enabling the assurance, enablement and governance of a Digital Army.

The position holder is key in supporting the operation and business management of the Info DA and the Chief Information Architect. Higher level responsibilities include supporting the Info DA financial management, management of contracts, Contracting, Purchasing and Finance (CP&F), Info DA, SharePoint and the Microsoft Teams Planner.

We are looking for a driven individual who has the ability, desire and potential to learn and develop into a digital business administrator. We are a large team which is continuing to grow, the ability to be well versed in communicating and working with others is essential, this will be internally within the Info DA and externally across the organisation to support the mission and intent of the Info DA.

Experience working with Microsoft office suite is essential. Experience in Microsoft teams is desirable as is Microsoft SharePoint. The incumbent should be motivated and able to prioritise tasks and be able to work as part of a large team spanning different levels and types of stakeholders. The successful candidate will be computer literate with the ability to pick up and learn new skills and undertake training courses for the purpose of delivering the tasks and develop on a professional level, a genuine desire to develop, learn and contribute to the team is essential and will be paired with a system and leadership structure that is genuinely an advocate in developing individuals and teams to deliver value to the British Army.

Specific responsibilities include;

• Provide general administrative and financial/contract support across all Info DA functions
• Management of finance and contracts, including invoicing on CF&P and recording invoices on a monthly basis.
• Support to new joiners, including passes, accounts, IT, new joiner inductions and ensuring they complete mandatory training
• Executing the business unit Information Management Plan.
• Maintenance and development of all Info DA SharePoint sites and ensure data held is kept in line with Army data policies.
• Developing and managing support services to improve electronic ways of working

Please supply a CV with details of your job history

Also, a Personal Statement is required with examples of working within a similar role or experience - 500 words

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Working Together
• Leadership
• Seeing the Big Picture
• Making Effective Decisions
• Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

• Managing a Quality Service
• Working Together

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

• As a civil servant working alongside the Army, you will be part of a forward-looking organisation with inclusive workplace policies, excellent career prospects and a job that makes a difference.

  The Army prides itself on being a supportive employer and where possible encourages flexible working, helping you to maintain a great work/life balance.

  Other benefits for Army civil servants include:

  • 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years’ service
  • Highly competitive pension scheme
  • Personal and professional development of skills
  • Alternative working patterns for many roles
  • Access to the Employee Assistance Programme (EAP), a free service that assists you with achieving a productive, healthy environment that is conducive to a healthy lifestyle.
  • Enhanced parental and adoption leave
  • 6 days special leave per year which can be used for volunteering activities

  Learning and Development

  We believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and/or undertaking a modern apprenticeship as part of your role.

  A modern apprenticeship is a combined package of work and training. Through the schemes available you will gain a professional qualification, practical experience, and the broader skills required to develop in your current role and pave the way for your future career. Most of the training will be ‘on-the-job’, with the remaining ‘off-the-job’ training delivered by an external training provider. This means minimal disruption to your work alongside a big developmental opportunity.

  Professional qualifications which can be achieved through an apprenticeship range from Level 2 (equivalent to 5 GCSEs/ broadly equivalent to Scottish National 5s(N5s)), Level 3 (equivalent to 2 A Levels//broadly equivalent to Scottish Higher/Advanced Higher (H/AH)), and Levels 4 -7, which can give you a foundation degree, a full Bachelor’s degree, or a Master’s degree. They normally last between 12 months - 3 years, depending on the level of the apprenticeship.

  Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way.

  Successful candidates can discuss their development options with their manager when in post.

  Discover my benefits- outlines the range of benefits available to MOD Civil Servants.

  We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

  The post does not offer relocation expenses.

  External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

  Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

  
  Please note, expenses incurred for travel to interviews will not be reimbursed.

  
  Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.”

  Posts based in London will attract the relevant London weighting.

  
  The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

  
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Job contact :

Name :
Chris Griffin
Email :
[email protected]

Recruitment team :

Email :
[email protected]