Job Description
Title:
Administrator
The role is responsible for the provision of administration support:
Key Tasks:
Approving and processing invoices from suppliers using SAP
Managing the invoicing mailbox
Raising Service and Purchase Orders using SAP for the KBR facilities in Yeovil, Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)
Maintain administrative processes and procedures to support the team in line with the KBR Management System.
Act as a point of contact to receive incoming enquiries/visitors and either deal with or signpost as appropriate in an efficient and competent manner.
Produce documentations such as standard letters, reports etc. in line with processes and standards. Where appropriate, assist with response to enquiries/correspondence.
Managing supplier visits to arrange collection and deliveries for equipment to be calibrated
Additional ad-hoc tasks with-in or aligned to required skills and experience.
Office IT/Communications set up/orders
Managing WIP reports for equipment currently at vendors
General filing
Supporting technician requests for parts and supplies
Supporting admin needs for the KBR facilities in Bournemouth, Basingstoke (UK), Olomouc (CZ) and Penang (MY)
Qualifications, Experience and Skills
Essential:
Ability to work as part of an integrated team or individually as required
Effective communicator both verbal and written with ability to produce accurate and timely reports
Good Excel and Outlook skills
Supply chain activities relating to Purchase Order fulfilment
Document scanning
Invoice preparation, generation for approval and issuing for commercial customers
Quotation preparation, generation for approval and issuing to commercial customers
Organisational skills – plans well in advance, manages own time, reviews progress against plan
Review and process supplier invoices against agreed contract prices and schedules using SAP
Data population into entry into calibration databases
Has worked in roles where he/she has had to accept responsibility for data accuracy within own remit and work area and compliance with company and or legal requirements
Experienced with technical and administrative document control procedures
Desirable but not Essential:
Working knowledge of SAP
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