JOB PURPOSE
To process financial transactions for the School in line with School Procedures and in accordance with University Financial Regulations. To provide assistance to the Assistant Management Accountant including reporting and data analysis.
DUTIES & RESPONSIBILITIES
To process financial transactions for the School of Life Sciences using the SAP financial system and SciQuest e-procurement system, and in accordance with the School’s procedures and University Financial Regulations, ensuring adherence with financial controls including:
- Processing purchase requisitions to create purchase orders noting School authorisation procedures and University Financial Regulations
- Ensuring purchase orders are sent to suppliers in a timely fashion and that queries are followed up
- Liaising with Stores staff re process goods receipts for services received
- Matching invoices to goods receipts
- Raising sales invoices
- Checking and processing travel & subsistence claims including advising on travel and subsistence rules and availability of funds
- Maintaining financial records
- Reconciling transactions placed using School purchasing cards
To liaise with the Finance Office, external suppliers and School staff and students to resolve queries arising on financial transactions.
To provide assistance to the Assistant Management Accountant including reporting and data analysis.
To provide first line response to finance enquiries.
To undertake any other duties that can reasonably be required of the role.
The duties and responsibilities outlined are not intended to be an exhaustive list but provide guidance on the main aspects of the job. The postholder will be required to be flexible in their duties.