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From 01 April 2023, MoD West Moors and the Defence Strategic Fuels Authority will combine to become the new Operational Energy Authority (OEA).The OEA is responsible for the Dir Sp Ops fuel outputs including future projects, management of business as usual procurement activity and delivery of fuel support provided by MoD West Moors.

As a result, the employment terms will reflect within the advert and the employment will be within MoD Main UK Strategic Command from this date. Come and join us for an exciting opportunity to join at the start of the creation of the OEA, where you will be able to contribute, develop and evolve within this new forward thinking organisation as it moves towards its vision for transforming the existing Defence Fuels enterprise.

We are looking for a friendly, well-organised and adaptable Administration Officer to join the team at MoD West Moors.

This position is advertised at 37 hours per week.

Does this sound like the role for you? If so, we would love to hear from you!

• Deliver administrative support to the Site Management team and across specialisms as instructed and contained within the MOD Catalogue of Services and assignment specifications.
• Act as a key point of contact for internal and external specialism requests including stakeholders and contractors, providing advice and guidance, escalating to more senior colleagues where appropriate.
• Own logistical elements of activities and events such as arranging travel, booking venues, coordinating visits, procurement, VIP escorts, issuing keys and reporting faults.
• Support internal communications such as updating internal websites, distributing key information, and acting as a focal point for other internal communications. Dissemination of key information, newsletters, and awareness campaigns.
• Manage document production, processing and maintenance as instructed e.g. any relevant papers and minutes for meetings, administration of hard copy classified documents, processing security clearance documents, One Page Business Cases etc.
• Support senior Business Support Manager with change implementation including liaising with other areas of the business to coordinate business change implementation activities and support in the production of a variety of documentation, including demands and reports.
• Analyse corporate reporting and management information, acting on key findings within.
• Work in a small team responsible for the delivery of certain business support services within their area of responsibility, to meet agreed catalogue of services at agreed customer service standards.

To be found successful you must demonstrate the following essential criteria:

• Excellent and demonstrable IT skills, particularly Microsoft Office.
• Minimum of 5 GCSEs or equivalent Level 2 qualification or higher.
• Excellent written and verbal communication skills.
• Experience working within an administrative role.

We'll assess you against these behaviours during the selection process:

• Leadership
• Making Effective Decisions
• Managing a Quality Service

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27%

The post does not offer relocation expenses.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Job contact :

Name :
Mariella Frend
Email :
Mariella.Frend100@mod.gov.uk

Recruitment team :

Email :
DBSCivPers-ResourcingTeam3@mod.gov.uk