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The successful candidate will be responsible for providing effective administration support for which a good working knowledge of Microsoft Office applications is essential. The role involves engagement with Station personnel and wider stakeholders via email, skype and the Station task tracker to understand and propagate new task and hasten those which require attention. The job does involve some lifting of parcels.

This post is advertised for 37 hours per week

Understand and support post room delivery and output, including the day to day supervision of one member of staff. Redirect mail returned from sections within 24 hrs. Mail wrongly delivered to the Station Post Room is to be returned to the Royal Mail local Sorting Office within 3 working days.

Act as the Station Co-Ord EPC account holder. Payment and reconciliation of invoices to be completed within 1 month of receipt for the Franking machine. Keep up to date with Royal Mail and Parcelforce postal charges and advise your line manager of the relevant changes.

Compile SROs and ensure SRO Repeat Orders are kept up to date. Publish link on SPOL and Defence Intranet.

Via the Task Tracker, carry out the management and administration of station duty rosters and subsequent nominations.

Via the Stn Co-Ord Cell Task Tracker monitor F540 submissions. These are to be printed and submitted to the historical branch.

Coordinate CO Inspections, times, dates, email calendar invites, chase outstanding reports via POC, to be completed within a specific timescale.

Coordinate Animals in the Workplace records the Animals in the Workplace, Bicycle and Caravan registers ensuring that the details held are current and correct and that invoices are reconciled.

Sort and distribute incoming and outgoing mail using the correct pigeonholes for incoming mail and using the postal scales and franking machine to send outgoing mail. Any Defence mail is to be sent separately via parcel force.

To maintain a direct line of communication with Transport Managers and Route Planners of Couriers and Delivery agents involved in delivering to RAF Wittering.

We'll assess you against these behaviours during the selection process:

• Managing a Quality Service
• Delivering at Pace
• Making Effective Decisions
• Working Together
• Communicating and Influencing
• Leadership

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an average employer contribution of 27
• On site gym
• On site parking

MOD Recruitment Satisfaction Survey – we may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Notice sets out how we will use your personal data and your rights.

ALLOWANCES

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

The post does not offer relocation expenses

External recruits who join the MOD who are new to the Civil Service will be subject to a six month probation period.

Please note:

Expenses incurred for travel to interviews will not be reimbursed.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.”

Posts based in London will attract the relevant London weighting

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment by 31st December 2022. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

Job contact :

Name :
Diane Coates
Email :
[email protected]

Recruitment team :

Email :
[email protected]