Job Description
JOB DESCRIPTION
POST TITLE: PRIMARY ACADEMY MANAGER
POST RESPONSIBLE TO: THE EXECUTIVE PRINCIPAL AND HEAD OF SCHOOL
SALARY SCALE G rade 6 – 37 hours per week, Term Time, plus 4 weeks
LOCATION ACADEMY - St Wilfrid's Catholic Academy
JOB PURPOSE
Responsible to and line managed by the Executive Principal and Head of School, the Primary Academy
Manager will contribute to the strategic planning, development and monitoring of support services within the Academy.
The role will include the organisation of the Office and Administration, Health and Safety and facilities management and Governance controls and support. This role will work closely with the Business Director and Finance Officers.
The post holder will promote the highest standards of business ethos within the operations function and monitor the support service and staff of the academy.
KEY RESPONSIBILITES
Facilities Management
- To efficiently and effectively manage the Academy premises, including academy housekeeping, repairs and maintenance, development of buildings and the provision of furnishing.
- To line manage the Academy site supervisor, cleaning staff and lunchtime supervisors.
- To manage the PFI contract (under the overall direction of the Principal), including liaison with the LA.
- Co-ordinate/liaise with the site manager regarding security/safety of the premises, general maintenance work and efficient operation of facilities on a day to day basis, within the academy.
- Liaise with contractors in connection with major building works proposed for the academy including quotations and/or site visits, ensuring that the Business Director is involved in accordance with financial controls and schemes of delegation.
- To attend to, where necessary, personnel visiting the site such as contractors, representatives of utilities (gas, electric) and monitor any work being carried out within the post holder’s area of responsibility.
- Support the Principal in maintaining the security of the premises and its contents.
- Support the Principal in overseeing the Academies Buildings and Maintenance contract.
Health and Safety
- Support the Principal in the day to day operation of the Academy’s Health and Safety policies and Procedures, ensuring that appropriate reporting and record-keeping is maintained.
- Ensure emergency evacuation procedures, tests and records are in place and recorded.
- To advise staff on Health and Safety matters as required.
- Arrange staff Health and Safety training as required.
- Together with the Principal, meet with the Health and Safety advisor and discuss the audit points.
- Report to the Principals and Academy Committee members on the outcome of the Health and Safety Audit.
- To act as the academy’s Health and Safety Co-ordinator and Fire Officer, organising risk assessment and fire drills.
- Undertake risk assessments and COSHH procedures as appropriate.
- Train staff to complete risk assessments in line with Health & Safety requirements.
- Arrange for annual PAT testing of electrical equipment in the academy.
- To ensure heating plant and equipment is efficiently and effectively monitored.
- Undertake safety checks in accordance with water guidelines as appropriate.
- To be responsible for ensuring Construction Design and Management Regulations 2015 are adhered to and all necessary paperwork is completed e.g., pre-start meetings, Permission to Access, risk assessments (including Point of Work Risk Assessment).
Administrative Management
- Manage all administrative systems and functions, ensuring adequate cover at all times.
- Maintain personnel records using ‘My View’ e.g.
- Appointment forms
- Termination forms
- Contractual changes
- Absence forms
- Additional hours
- OHU Referrals
- Support the Principal with the recruitment of all staff, including job adverts, applications, arranging interviews and collating references.
- Ensure that all personnel records are kept confidential.
- To be responsible for the collection of monies into the academy e.g. dinner money, trip money, breakfast club, after school club etc. Ensuring that all funds are collected and notifying the Chief Operaring Officer of any outstanding debts.
- Ensure all monies are banked and all records of income banking are sent to the Finance Officers.
- To line manage all office administration staff.
- To ensure that all admission arrangements are made effectively and that attendance is monitored and reported within the academy.
- Process Free School Meal claims
- To ensure that all returns e.g. absence, School Census, assessment, Workforce Return, Catholic Education Service etc. are generated and submitted to the relevant agencies correctly and in a timely manner within the academy.
- Provide governance administration support as required by the Clerk to the Academy Committee.
- Provide clerical support to the Principal and SLT.
- To ensure inventories of equipment and stock are maintained.
- Manage the academy’s Single Central Record for safeguarding purposes and deal with any safeguarding documentation.
- To maintain SIMS for pupil and staff data.
- Ensure all records are kept for lettings and monitor any letting agreements
- To monitor the content of the academy website ensuring the information is relevant and up to date working alongside the IT technician for updates and any changes necessary.
- Create and implement recruitment/induction/appraisal/training/mentoring systems for support staff.
- To have an overview of the cover situation and manage cover requirements.
- To ensure Academy transport requirements are met efficiently and effectively with a view to safety.
Support to Academies
- Promote and Safeguard the welfare of children and young persons you are responsible for or who you come into contact with.
- Comply and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person.
- Be aware of, support and ensure equal opportunities for all.
- Contribute to the overall ethos and aims of the academy.
- Participate in training and other learning activities and performance development as required.
- Ensure that all work is completed with a commitment to equality and anti-discriminatory practice, as a minimum to standards required by legislation.
- Carry out such other duties as may reasonably be requested by the Principals or Chief Operating Officer.
- Be appraised annually by the Principal in accordance with the collegiate performance management policy.
Person Specification - PRIMARY ACADEMY MANAGER
Essential/Desirable Criteria
Experience
E Experience working in a small to medium business environment at a management level. AF/I
Qualifications/Training
E Demonstrate experience in similar role.
D Experience in managing staff
E High level of ICT Literacy and competency AF/I
E Willing to undertake further continuing professional development
Knowledge/Skills
E Working knowledge of relevant polices/codes of practice/ legislation.
E Working knowledge of health and safety policies and practice. AF/I
D Knowledge of risk assessments and dealing with contractors
D Robust understanding of facilities management issues and solutions.
D Awareness of safeguarding issues
E Ability to manage a team effectively.
E Ability to relate well to children and adults.
E Effective communication skills.
E Effective organising, planning and prioritising skills.
E Ability to work under pressure.
E Effective communicator to a wide range of audiences
Behavioural Attributes AF/I
- Identifies the service needs of the pupils, parents, the community and other stakeholders by proactively gathering feedback to ensures own service delivers the diverse needs of its customers and encourage social inclusion
- Helps others to find ways to continuously improve the service
- Anticipates the need for change and proactively introduces systems to ease and support transition
- Maintains a clear sense of purpose and direction during periods of change by proactively consulting when planning change and supporting others through the change process
- Creates a sense of self belief, energy and pride in others about what the school are setting out to achieve
- Plans communication effectively and acts as a role model in providing open, honest communication
- Ensures team are focused on the contribution they must make
- Handles sensitive issues constructively to resolve conflict
- Manages demanding workloads and meet commitments
- Manages performance robustly within an inclusive working environment that values everyone’s contribution.
- Overcomes obstacles to achieve teams objectives
- Promotes a culture of trust, where honest and constructive feedback is sought
AF = Assessed at Application Form I = Assessed at Interview
Job Type: Full-time
Salary: £23,207.00-£26,287.00 per year
Schedule:
Ability to commute/relocate:
- Stoke-on-Trent: reliably commute or plan to relocate before starting work (preferred)
Work Location: One location
Application deadline: 27/03/2023
Reference ID: NEWMAN - STW