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Role: Talent Acquisition Assistant – April 2023

Department: Strategic Resourcing – People and Organisational Development

Location: Carbrook House, Sheffield

Salary: £21,432 - £23,100

Hours: 37 per week

Contract Type: Temporary until the 31 March 2025

We have an exciting opportunity which has arisen for an Assistant to join the Talent Acquisition Team. This team deals with the recruitment of all Police Officers and Police Staff into the organisation. This is an ideal role for anyone wanting to get into the world of Human Resources and Recruitment, you will play a key role in South Yorkshire Polices ability to meet the needs of the communities we serve by ensuring recruitment activity is effective and to a high standard.

Role Purpose:

This role sits within the Strategic Resourcing function and is essential to providing first line advice to employees, hiring managers and candidates across the organisation. You will provide an excellent level of customer service.

The role also supports the delivery of an effective recruitment and selection process to meet the requirements of the workforce plan for all staff groups including police officers, police staff, apprenticeships, promotions, special constables and volunteers. Ensuring we are using best practice and are an employer of choice, using different resourcing methods and techniques to search for candidates, understanding how candidates react differently to adverts and other selection methods.

As a Talent Acquisition Assistant, you will be responsible for managing candidate caseloads, planning, and supporting the resourcing and promotion processes including placing adverts, inviting candidates to interview, conducting pre-employment checks for large numbers of candidates, and for providing general policy and terms and conditions advice.

Key Responsibilities

• 
  Provide first line advice and guidance to line managers and staff in relation to resourcing queries.
• Provide support to the People Business Partners with areas of work and intelligence gathering.
• Assist in the preparation of adverts, job descriptions/bandings and person specifications ensuring compliance with statutory obligations and the promotion of SYP as an employer of choice.
• Develop and produce reports for the Strategic Resourcing team with assistance from P&OD business analysts.
• Perform transactional services such as requesting references, vetting training records and certificates etc. ensuring all checks meet the required standard.
• Ensure deadlines are met relating to all aspects of the recruitment and selection process from placing adverts through to the pre-employment checking process and confirmation stage within the key performance indicator targets.
• Ensure people information systems and records are accurately maintained.
• Develop and maintain letter templates and guidance for policies.
• Support the forces recruitment strategy including positive action
• Provide support to the resourcing team and wider force by collecting biometrics from candidates and facilitating interviews.
• Work closely with the HR team during the offer process for new recruits keeping a high level of communication with the candidate at all times.
• Seek and provide feedback to applicants on the progress of their applications.
• Support delivery of promotion activity.
• Undertake any other work as directed including working at other locations.
• Operate within office hours of 8:30 – 17:30, with flexibility to meet the needs of the organisation outside of these.

For further information relating to the role and tasks of this position, please refer to the attached role profile.

Skills and experience:

Our ideal candidate will have:

• Knowledge of basic employment law and ability to demonstrate application
• Customer centric approach
• Excellent communicator
• Ability to organise themselves and work streams to a high standard
• Self-motivated
• Attention to detail and comfortable managing multiple tasks
• Ability to use own initiative and make decisions
• Experience in an administrative/ business support role.

Benefits:

We offer generous entitlements and supportive policies to enable a better work-life balance, some of which are listed below:

• Generous annual leave allowance
• Flexible and agile working
• Generous ‘family’ leave
• Voluntary CPD Events for all staff to allow continuous development
• Mentoring & Coaching Scheme
• Paid Professional Subscriptions when relevant to role
• Access to a range of occupational health facilities
• Generous pension scheme
• Employee assistance service (accessible 24/7)
• Additional benefits for Westfield Health members
• Cycle to work scheme
• Sports and Social Club

Eligibility:

Applicants must meet the minimum requirement checkable history criteria, which must be taken into account for individuals applying to work with South Yorkshire Police in any capacity. A minimum checkable history of 5 years is required for this role and successfully undergoing recruitment vetting procedure is a pre-requisite of employment with South Yorkshire Police.

Appearance & Standards:

SYP is committed to striking a proportionate balance between self-expression and the need to maintain role sensitive professional standards in dress and appearance. Officers, staff, and volunteers of South Yorkshire Police are permitted to have tattoos visible whilst on duty provided the tattoo is not considered to be unacceptable or otherwise inappropriate. Tattoos will be reviewed as part of the recruitment and selection process.

South Yorkshire Police’s Key Values:

Please find attached information sheet on South Yorkshire Police’s Key Values. The force has a particular focus on three areas, Fairness, Integrity and Trust. Under each of these three headings there are key behaviours we expect all employees to adhere to.

Smarter ways of Working:

South Yorkshire Police is committed to developing working practices which assist staff to balance their personal and professional lives, whilst meeting the needs of the organisation. This in turn enables SYP to provide an outstanding service to the community.

There are 3 different categories as part of this which are: Fixed, Field and Hybrid.

This role has been evaluated as a Hybrid role.

Hybrid: Applicable when the work can be undertaken at any location, whether that be a SYP building or from home.

Contact point for applicants:

For further information about the role, please contact Michelle Webster on Michelle.webster@southyorks.pnn.police.uk

Closing Date: Wednesday 3 May 2023 @ 23.55.

Closing dates are not normally extended, other than in exceptional circumstances and agreement is made with the Talent Acquisition Manager and the Line Manager for the role.

Diversity & Inclusion:

Expressions of interest are particularly welcome from female and ethnic minority candidates.

It’s really important to us that the department represents the community we serve, in order for us to provide the best service, utilising a range of backgrounds, experience and skills. We support and value all officers and staff and the unique experiences they bring to the role. We strongly encourage and welcome expressions of interest from these valuable underrepresented groups.

If you are from an underrepresented group and want to find out more about the support we can offer, please contact our dedicated team on positiveaction@southyorks.pnn.police.uk

In addition, we will look to support anyone who requires Part Time/Job share working hours.