Job Description
As HR Administrator, you will report directly to the HR Manager and provide support and coordination across the full 'employee life cycle' including absence management, recruitment & selection, learning and development, compensation & benefits and employee relations.
DUTIES & RESPONSIBILITIES
1. General administration
- Update the HR Information System with real-time information for all candidates
- Ensure that the HR service undertakes all necessary employment checks including DBS, Right to Work, and references
2. Onboarding and Induction
- Administer the pre-employment process for new starters, for example; prepare offer letters and contracts
- Conduct staff inductions with new starters and liaise with line managers/Training Officer to ensure an Induction Passport is in place prior to start date
3. Payroll
- Ensure all amendments for payroll are accurate and logged in time for the monthly payroll run, for example; new starters, leavers, salary increases, contractual variations, sickness
4. HR Information System (HRIS) and Reporting
- Be a primary contact for queries on HRIS (Sage HR)
- Act as systems administrator for Sage HR, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance
- Liaising with support to troubleshoot queries as required
- Ensure the Sage HR accurately reflects current employee conditions and details. This includes inputting starters and leavers, contractual amendments, change of details, annual leave, recording of sicknesses and other absences
- Provide appropriate reports from Sage HR for the purpose of auditing/monitoring employee data and training
- Monthly auditing/annual cleansing of Sage HR
5. Advice and Guidance
- Provide day-to-day advice to line managers and employee on general HR related queries, requests and Company Policies and Procedures, escalating more complex issues to the HR Officers
- Communicate with external suppliers as required – Recruitment agencies, pension providers, ACAS etc.
- Support in formal meetings, such as disciplinaries and grievances as the HR representative
6. Administration
- Carry out general administration tasks for the HR Department
- Organise and maintain staff records
- Monitor and report on staff absence
- Respond to reference requests for current or ex-members of staff
- Assist in the updating of HR policies, procedures and employee handbook
- Follow up probation reviews and compile successful completion letters
- Support the process for staff taking maternity/paternity/adoption leave
- Maintain an up-to-date Process Guides for all HR Administration duties
7. Other Duties
- Monitor DBS certifications & keep up to date in line with contractual requirements
- Assist in typing minutes of meetings
- Support the HR/Training Officers with and ad hoc administration tasks required
- Coordinate and promote staff benefit schemes
8. Training and Development
- To undertake relevant training and development programmes as required for position.
- Undertake relevant learning according to agreed Personal Development Plan
Any other duties within the scope of responsibility and ability, as required, inclusive of providing similar support to any other local company project
Job Type: Full-time
Salary: £22,700.00-£29,000.00 per year
Benefits:
- Flexitime
- Language training provided
- Work from home
Schedule:
- Flexitime
- Monday to Friday
Supplemental pay types:
Ability to commute/relocate:
- Southend-on-Sea: reliably commute or plan to relocate before starting work (required)
Experience:
- Human resources (preferred)
Licence/Certification:
Work Location: In person