Job Description
Job Title: Administration Assistant
Location: Head Office ad-hoc support within the homes maybe required
Salary: £23,000 - £24,000
Hours: Average 37.5 hours per week (Monday - Friday) - Ability to be fleixble to the needs of the service
Contract: Permanent
About us: Care Perspectives is a specialist provider of care and support to children & young people who have complex mental health disorders, learning disabilities, and emotional and behavioural difficulties. Since we established, we have worked tirelessly to develop services to achieve the best possible outcomes for our children & young people, creating services that nurture independence.
We are looking to recruit a Administration Assistant to provide a high quality and comprehensive administration support for Care Perspectives. Predominately working with the Business Manager. This a varied role.
To be considered for this role we are looking for candidates who have:
- Minimum of 1 years’ experience within an administration role (ESSENTIAL)
Your responsibilities will be:
General
- To ensure effective, timely and confidential administration support to staff and managers as required
- To ensure that relevant records and documents are kept up to date and stored securely and confidentiality.
- Operate in line with company policies and procedures
- Act in line with Health and Safety and Safeguarding standards, report any issues and/or remedy as appropriate.
- Participate in training and take responsibility for personal development
- Carry out ad-hoc tasks as requested by line manager; this may mean assisting within the homes as required.
Administration
- Use a variety of software packages (including Microsoft Word, Excel and Outlook) including in-house systems, to manage data and produce documents
- Deal with telephone and email enquiries in a timely and professional manner
- Organise and store paperwork, documents and computer-based information
- Formulate templates and documents and maintain spreadsheets
- Schedule and attend meetings, create agendas and take minutes as requested
- Diary management
- Liaise with staff in other departments and with external contacts and offer support where required
- Monitor stationery and equipment resources
- Co-ordinate tech support as required
- Assist with company marketing (website/social media)
Finance & Procurement
- Provide support with finance processes (purchase order’s, logging data)
- Carry out petty cash analysis for the homes
- Carry out staff analysis for the homes
- Assist with the recording and analysis of invoices
- Assist with the procurement process for the company
Referrals
- Maintain an efficient referral tracker
- Liaising with internal and external providers
- Sending relevant documentation to potential referral providers
- Ensuring relevant information is received from potential referral providers
QUALIFICATIONS, SKILLS & EXPERIENCE
- At least 1-2 years’ experience within an administration role
- Excellent communication skills
- Good knowledge of administration practices
- Excellent IT skills
- Ability to work independently and as part of a team
- A relevant qualification in administration
Why join us:
Here are just some of the benefits of working for us:
- Dedicated learning and development programmes
- Rewarding work helping our Children and young people reach their potential in their daily lives
- Friendly, small passionate teams with supportive working environments
- Career development opportunities to help you reach your own personal development
- Competitive salary including opportunities for additional hours
- We offer a structured induction programme including face to face training, online modules, shadow shifts
- Access to a wide range of free online courses for all staff on a variety of topics
- Free DBS check
- Free parking
- Recommend a friend referral scheme with financial rewards
- Pension scheme
In return, we offer a rewarding career with opportunities for progression in a fast-growing organisation that is committed to equal opportunities, staff development, retention, and inclusion.
Closing date for applications: 28/04/2023
Interviews being held w/c 08/05/2023
Please note this vacancy may close at any time therefore early submission of your application is therefore encouraged. You will be required to complete our Employment Application form.
Care Perspectives are committed to safeguarding and promoting the welfare of our children & young people. All applicants must be willing to undergo safeguarding screening appropriate to the post, including checks with past employers and subject to fully Enhanced DBS.
Job Type: Full-time
Salary: £23,000.00-£24,000.00 per year
Benefits:
- Referral programme
- Work from home
Schedule:
Experience:
- Administrative: 1 year (required)
Work Location: Hybrid remote in Birmingham, B43 7BB
Application deadline: 28/04/2023
Reference ID: AAEF