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Cineworld Group Plc Logo

PA to SVP of Commercial and E-Commerce

Id Job: 316e334

🏠 On-site
💼 Cineworld Group Plc
📍 Brentford, England
1 day ago
💰 23000 – 44000 GBP ANNUAL

Job Description

PA to SVP of Commercial and E-Commerce - Brentford

Location

Brentford

Business Area:

Office & Field Based

Job type:

Full Time Contract

Contact name:

Kirsten Jefferson

Contact email:

[email protected]

Job ref:

053476

Published:

13 days ago

JOB PURPOSE

Enhance Executive’s effectiveness by providing full PA support and teams’ effectiveness by providing admin support and coordination.

KEY RESPONSIBILITIES

PA Responsibilities

  • Dealing with General Correspondence, including management or redirection of all telephone calls.
  • Managing Diary, Meeting and Travel arrangements of Executive efficiently and in a prioritised manner to ensure their time is managed effectively
  • Ensuring all regular internal and external meetings are diarised in advance for the year
  • Meeting and greeting visitors at all levels of seniority
  • Minute taking for key meetings.
  • Ensuring Executive is fully prepared ahead of all meetings and ensuring all actions from previous meetings have been completed
  • Production, management and distribution of presentations, briefing papers and reports
  • Liaising with the Executive’s teams and their respective departments
  • Keeping up-to-date with all projects that Executive is involved in
  • Completing expense claims
  • Being continuously flexible to work outside of the normal business hours
  • Work closely with the PA to the CEO and other PAs and provide support and cover if necessary.
  • Building and maintaining strong relationships with internal and external colleagues within the Group.
  • Any other ad-hoc duties as required

General Team Admin and Co-ordination for

COMMERCIAL, DIGITAL, FILM, MARKETING and B2B

  • Ensure that the respective teams are up-to-date with company policies and processes
  • Supporting in the new starter process – preparing briefs ahead of employment, health and safety introduction, scheduling introduction meetings with relevant departments
  • Maintaining teams’ holiday and sickness records
  • Maintain stationery supplies by checking stock and anticipating needed supplies; placing and expediting orders for supplies
  • Tracking and chasing completion of tasks within the teams.
  • Management, reporting and appropriate follow up on team expenses, travel, phone and stationery costs and comps process.
  • Ensuring that purchase orders are raised, and invoices settled in a timely manner.
  • Production of presentation decks for team meetings.
  • Maintaining key databases of regular information.

Event Co-ordination

  • Assist with event co-ordination e.g. annual management conference, film days, Christmas party, team meetings

ESSENTIAL ATTRIBUTES & EXPERIENCE


Experience & Skills

  • Uphold a high level of discretion and integrity at all times
  • Excellent PC Skills (Outlook/Word /PowerPoint) and good Excel
  • Excellent interpersonal and communication skills (verbal and written)
  • Excellent organisational and time management skills
  • Strong attention to detail, accuracy and numeracy
  • Flexibility and willing to take on all tasks, big or small
  • Ability to work under pressure and to tight deadlines
  • A professional, proactive and positive ‘can do’ attitude
  • Ability to research, digest, analyse and present material clearly and concisely
  • Ability to work on your own initiative
  • Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines

Working Together

  • Treating people as individuals - with respect, fairly and valuing differences (employees and customers alike)
  • Communicate effectively with a range of people internally and externally and explain specialist information across all levels and all forums (ie. meetings, emails, presentations)
  • Communicate effectively and provide explanations across all forums (ie. meetings, emails, presentations)

Thinking It Through

  • Develop ideas and solutions to impact on business success
  • Seek the widest possible sources of relevant information
  • Be action focused
  • Be proactive and use initiative to go beyond your remit, skills and/or comfort zone to implement solutions that overcome barriers and hurdles to meet deadlines
  • Identify the impact of change and reprioritises multiple deadlines successfully
  • Demonstrate ability to meet high impact deadlines on an ongoing basis

Making an Impact

  • Utilise negotiating and influencing skills to achieve goals.
  • Use compelling evidence to gain buy in to ideas, solutions and plans
  • Respond positively to change and proactively consider how to adjust working practices

LEVEL AND RANGE OF CONTACTS

Internal: All staff - Head Office, Site Network and other Cineworld Group offices and teams

External: Various contacts for the different departments, such as Film Distributors, Agencies and Suppliers.


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